Calaveras County Board of Supervisors Meeting Notes – 05/11/2021

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The Calaveras Board of Supervisors meetings are much more important than you may realize.  One of our members, Janet, has generously been taking detailed notes which gives you a chance to follow along.

This link is from the 5/11/21 meeting.  If you’d like to see the actual meeting, a video is available through the County’s website.  If you’d like to download Janet’s notes, they can be found here: 20210511-bos-meeting notes

We’ve mainly included the detailed notes here from general interest items like the Public Health Updates.  We list all items on the agenda but often only include the initial paragraph from Janet’s notes.  I refer you to Janet’s notes and the video for additional information.  Watching the whole video will give you complete information and an appreciation for Janet’s willingness to take these extensive notes.

Pubic meeting called to order at 9:07 a.m.

Staff Announcements

Christa Von Lotta – County Administrator – County has been given an allocation of $8.9 million for the American Rescue Plan. Haven’t received funds yet. Will bring recommendations to the BOS when they have them.
Cori Allen – HHSA Director – reopened lobby at Human Services Dept. – open 8 a.m. to 5 p.m. with safety measures in place – masked required and temperature checks will be done. May is national military appreciation month. Will bring proclamation to BOS at next meeting. Wanted to pay honor to all the men and women who are serving and have served. Will have a booth at the fair.

Public Health Update

4. Public Health Services (ID # 6034) Receive an update presentation from staff on COVID-19 (novel coronavirus).

Cori Allen – 41,350 tests conducted, 2,125 positive cases, 18 active cases, 9 new cases, 2,057 recovered, 1 active hospitalization, 53 fatalities.
• Last Saturday, Mark Twain did vaccines.
• Testing sites at West Point Community Hall; San Andreas Library; Jenny Lind Consolidated Fire Dept.; Ironstone, Murphys; Veterans Hall in Valley Springs; Armory in Copper.
• If unable to leave home due to limited mobility, call 209.419.7314 and we will come to you. Leave a message and they will return the call and set up vaccines in groups based on geography.
• Next week will be the last time giving vaccines at Frogtown. Then will do clinics and catch people where they can. Targeting specific areas in the county due to low turnout.
Doug Archer – Mark Twain Hospital
• Did 240 doses in clinic past Saturday. We are available on Saturday, May 15, and have plenty of doses. Hoping to continue until we reach a good vaccination for the county. We will do clinic on May 22 then will work with county health and do clinics but won’t do Saturday clinics any longer because of low turnout and no shows.
Dr. Rene Ramirez – Health Care Officer – Enjoy the fair and wear your masks.

Public Comments
• Mr. Stoughton – vaccine clinic in West Point is helpful to have. May want to keep protocols at transfer station because they have opened in West Point without social distancing and protocols. Doing a better job. Last year was a disaster and so was the beginning of this year. No information was given via social media or he didn’t see anything. Welcome to the new Director.

Recognition and Acknowledgments

5. Economic & Community Development (ID # 5959) Adopt a Proclamation recognizing the newest Government Center Beautification Project Rejuvenation.

Patrick Martin – Grounds Manager – would like to shine a spotlight on the staff of the facilities department. They did an impressive job. There is a time capsule of the history of this county and we can all be proud of this project.

Public Comments – None
Motion to approve proclamation – Passed 5-0

6. Health and Human Services Agency (ID # 6001) Adopt a Proclamation Recognizing May as Mental Health Awareness Month in Calaveras County.

Public Comments – None
Motion to approve proclamation – Passed 5-0

7. District Attorney (ID # 6022) Adopt a proclamation recognizing May 7, 2021, as Provider Appreciation Day.

Public Comments – None
Motion to approve proclamation – Passed 5-0

General Public Comments

Consent Agenda

8. Minutes of Board of Supervisors – Regular Meeting – Apr 13, 2021 8:00 AM

9. Administrative Office (ID # 6024) Declare vehicles and equipment as surplus and subject to disposal and authorize the County Administrative Officer to dispose of the vehicles and equipment pursuant to County Code.

10. Auditor/Controller (ID # 6043) Authorize the Board Chair to execute an agreement with no set termination date between the County of Calaveras and the Calaveras Transit Agency for County Financial and Auditing Services for a total annual revenue of $5,500.

11. Division of Cannabis Control (ID # 6041) Adopt a resolution approving a refund of the unused portion of a cannabis application fee.

12. Economic & Community Development (ID # 5963) 1) Accept the work of Compass Energy Solutions for the HVAC replacements located at various County-owned facilities; 2) Authorize the Board Chair to sign and record the Notice of Completion; 3) Authorize the Board Chair to sign Certificates of Final Acceptance for the project; and 4) Authorize the County Administrative Office to release all retained funds.

13. Economic & Community Development (ID # 5976) Authorize the Board Chair to sign a letter of support for the Calaveras USDA Grown Farmers Market Promotion Program Grant application and conceptually approve the San Andreas Master Gardeners improvement project.

14. Human Resources (ID # 6031) Adopt a Resolution authorizing changes to the Position Control List for the Building Department in Fiscal Year 20/21.

15. Human Resources (ID # 6055) Adopt a Resolution appointing Amber Collins as Interim Planning Director effective May 11, 2021 and approving the attached Employment Agreement.

16. Human Services (ID # 6039) Authorize the Board Chair to sign a letter supporting the increase in local assistance funding from the State for County Veterans Services Officers.

17. Human Services (ID # 6015) Authorize the Board Chair to sign Amendment 01 to the Lease Agreement with JR LLC, for office space for the Health and Human Services Agency for the term of June 1, 2021 through May 31, 2026, in the not to exceed amount of
$3,054,411.51.

18. Health and Human Services Agency (ID # 6019) Authorize the Board Chair to sign Amendment 01 to the contract with JUMP Technology Services, LLC for Adult Protective Services and Public Guardian Software, increasing the amount by $13,500 to $67,500 to provide for 10 additional licenses, for the three year period of February 1, 2020 through January 31, 2023.

19. Health and Human Services Agency (ID # 6021) Authorize option to renew the existing lease agreement with David Williamson for office space in West Point for the Health and Human Services Agency for the term of August 1, 2021 through July 31, 2022, in the not to exceed amount of $5,400.

20. Health and Human Services Agency (ID # 6032) Authorize the Board Chair to sign an agreement not to exceed $23,400 with Refined Technologies, Inc., for registry services including case management and payroll for the Calaveras County In-Home Supportive Services Public Authority for the period of July 1, 2021 through June 30, 2024.

21. Health and Human Services Agency (ID # 6042) Authorize the Director of the Health and Human Services Agency to 1) submit an application for the Substance Abuse Prevention and Treatment Block Grant; and 2) sign the associated funding allocation and any subsequent required documents with the California Department of Health Care Services for the provision of drug and alcohol prevention and treatment services for the period of July 1, 2021 through June 30, 2022, resulting in revenue of $512,179.

22. Public Health Services (ID # 6040) Approve and authorize the Auditor-Controller to amend the FY 2020-21 capital assets list to reflect authorized appropriations of $396,981.80 for the purchase of a Mobile Medical Unit, a Vaccination Shelter and CEMG Inflatable Shelter, requiring 4/5th affirmative vote of the Board.

23. Sheriff (ID # 6003) Adopt a Resolution to accept an award from the California
Department of Parks and Recreation Division of Boating and Waterways (DBW) Boating
Safety for funding of the Calaveras County Sheriff’s Office Boating Safety Unit for FY2021-22 in the Amount of $174,926.

24. Sheriff (ID # 6038) 1) Authorize Appropriation/Est Revenue Increase Transfer increasing revenue appropriations by $15,000 to object code 4712, Other Revenue, and corresponding expense appropriation adjustments, with a combined net increase of $15,000; and 2) Direct the Auditor-Controller’s Office to post said Budget Transfers. This item requires a 4/5ths affirmative vote of the Board.

25. Sheriff (ID # 6014) Approve acceptance of one-time augmentation of grant funds in the amount of $3,540.45 from the CA Department of Parks and Recreation-Boating & Waterways Division, and allocation of revenue and expenditures in the Marine Safety Fund (10100360). Requires a 4/5th affirmative vote of the Board.

26. Victim Witness (ID # 6020) 1) Authorize the Purchasing Agent to issue a purchase order in an amount not to exceed $103,000.00 for a Thor Compass AWD 23TE, or similar; and 2) Delegate authority to the Purchasing Agent to approve the specific transaction.

Public Comments
• Supervisor Folendorf would like to pull item #11.
• Shawn O’Dell – President – CalaverasGROWN – would like to pull item #13.
• Supervisor Garamendi – would like to pull item #15.
• Cori Allen – HHSA Director – would like to pull item #19.
• Motion to approve consent agenda items (with the exception of items #11, 13, 15, and 19) – Passed – 5 – 0.

• Supervisor Folendorf – pulled item #11 – had there been an audit to determine the actual cost to issue a permit and how many more refunds is the county anticipating.
• Greg Waylan – Director of Cannabis Control – future withdrawals – difficult to be able to make an assessment because applicants are in control of their own process. Can’t give any concrete information on future withdrawals. Have not done an audit on the fees but have controls in place for day-to-day accounting and annually when the budget is presented to BOS goes in great depth to make sure everything is in order.

Public Comments – None
• Motion to approve consent agenda item #11 – Passed – 5 – 0.

• Shawn O’Dell – President – CalaverasGROWN – pulled item #13 – letter sent to BOS that needs to be signed for a grant. Have about 100 small producers and running farmers market since 2015. Started a mobile market online www.calaverasgrown.org. Working very well for an all-volunteer organization. We are growing and need to grow more in order for this to be viable so applying for a grant to continue to build a sustainable food network. Want to put the covered facility to use as farmer’s market as a hub for products.

Public Comments – None
• Motion to approve consent agenda item #13 – Passed – 5 – 0.

• Supervisor Garamendi – pulled item #15 – has several questions on this matter. Not directed towards the individual but process. I know Amber from COG but have no way to know her expertise because no resume or background attached. How does this work with COG? How does this work for her? Is this a side gig or are we buying out her time? Doesn’t know what is coming off the plate.
Judy Hawkins – Amber’s experience and skills – she has a master’s degree in planning and experience through COG. Worked closely with County Counsel and Peter Maurer and Ms. Collins re what we would meed her services for. 29 hours is what we consider part-time, not benefitted position. Need her to step into assisting the BOS and higher level in answering questions/concerns from staff.

Please review the .pdf notes and/or video links listed at the top of the page for additional information.
Public Comments – Non
• Motion to approve consent agenda item #15 – Passed – 4 – 1. Garamendi no

• Folendorf – item #17 – looking at the amount and time the attorney is going to be contracted, her concern is locking us into that many years versus doing a one-year contract. Any conversations reguarding purchasing buildings versus adding additional buildings to county campuses. Concerned regarding future maintenance costs. Questions what is more beneficial.

Please review the .pdf notes and/or video links listed at the top of the page for additional information.
Public Comments – None
• Motion to approve consent agenda item #19 – Passed – 5 – 0.

Regular Agenda

27. Economic & Community Development (ID # 6007) 1) Adopt a Resolution to apply and accept the California Department of Parks and Recreation Proposition 68 Per Capita Grant allocation in the amount of $400,000; 2) Approve and authorize the Department of Economic & Community Development to administer the grant including all related documents; and 3) Establish the Proposition 68 Per Capita Grant reimbursement local program for a period ending June 30, 2024.

Kathy Gallino – would like to pull and bring back, probably in June, with more information.

28. Human Resources (ID # 6054) Discussion regarding the recruitment of and compensation for the Planning Director.

Judy Hawkins – actively recruiting, difficult position to fill, not as many people going into government as are retiring out, looked at surrounding counties pay, most counties pay a range of appointed officials where we pay just one rate which makes it difficult in comparing salaries. We pay competitively at step A range. But when we get into the E range of other counties we are getting 9% below surrounding counties. Doing class and comp study and need to look at bringing salaries comparable.

Please review the .pdf notes and/or video links listed at the top of the page for additional information.
Directional vote to leave as is – Stopper, Folendorf, Tofanelli, Garamendi. Callaway believes we should increase pay. Will leave as is and proceed with class and comp study.

29. Integrated Waste Management (ID # 6046) Adopt a Resolution adopting the Cal-Waste 3.23% rate increase for Contract Year 2021/22.

Paul Ferrioni – Integrated Waste Manager – entered into a 10-year contract, requesting a rate increase of 3.23%. Amador is requesting a 12% to 18% rate increase. The current curbside
rate would go about .80 cents, $24.69. Tuolumne is higher as well because they both don’t have parcel curbside fees.

Please review the .pdf notes and/or video links listed at the top of the page for additional information.
Public Comments – None
• Motion to approve – Passed – 5 – 0.

30. Building (ID # 6047) 1) Conduct a public hearing; 2) adopt Ordinance Chapter 3.53 Building Department Services Fees; and 3) authorize summary publication of Ordinance.

Doug Oliver – Chief Building Official – presented a PowerPoint presentation. Please review for detailed information.
Doug Oliver – made changes based on BOS direction at the previous hearing along with a few other changes he made. Claimed too many billable hours based on FTE which was his error. Doug Oliver made the corrections. Billable hours went up, fewer resources necessary, amount of budget goes down sightly. The hourly rate was $164 now it is $139. Presented the most accurate fee structure with data he has now.

Please review the .pdf notes and/or video links listed at the top of the page for additional information.
Public Comments – None
• Motion to approve – Passed – 4 – 1, Supervisor Foldendorf no.

Supervisor Announcements

  • Supervisor Tofanelli – LAFCO meeting on Monday and Mountain Valley meeting on Friday.
  • Supervisor Garamendi – RCRC executive committee meeting tomorrow, hopefully will be able to report out Federal dollars we will get. Will provide info to all BOSs. Will be taking a hard look at all the rules. Will be talking about SIGMA as well.
  • Supervisor Callaway – LAFCO meeting on Monday. Will be taking public into office on tour of Ebbetts Pass. Common Ground – deliver home and congregate meals. Discussed book written by students from 1st through 8th grades at Vallecito.
  • Supervisor Folendorf – Attended COG last week and homecoming kick-off at fairgrounds. Family medical center in Copper is moving to Town Square.
  • Chair Stopper – The book touches the heart of what our students have gone through during Covid. Meals delivered are impressive number and Common Grounds is a great asset to our community. On May 1st, had a successful kids fishing day in Murphys, cooked 150 hotdogs, very impressive day.

Meeting adjourned at 3:05 p.m.

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