The Calaveras Board of Supervisors meetings are much more important than you may realize.  One of our members, Janet, has generously been taking detailed notes which gives you a chance to follow along.

This link is from the 6/22/21 meeting.  If you’d like to see the actual meeting, a video is available through the County’s website.  If you’d like to download Janet’s notes, they can be found here: 2021-06-22-bos-meeting-notes

The notes include more of the discussion about various measures/ announcements.  It gives you a better appreciation of the work our Supervisors and County personnel do.

We’ve mainly included the detailed notes here from general interest items like the Public Health Updates.  We list all items on the agenda but often only include the initial paragraph from Janet’s notes.

This meeting had _38_. consent items and three informational items.  Items 42-47 were regular agenda items.

• Item 42 had to do with acquiring the surplus Railroad Flats school property from the school district
• Item 43 had to do with Division of Cannabis Control.  There were quite a few public comments
• Item 44 had to do with recognizing a non-confidential supervisory staff Union (Calaveras Supervisors Union)
• Item 45 had to do with recognizing a union for management and professional non-confidential staff (Calaveras Management Union)
• Item 46 had to do with the first steps towards authorizing salaries for certain elected officials.
• Item 47 had to do with authorizing changes to the position control list (HR)

I refer you to Janet’s notes and the video for additional information.  Watching the whole video will give you complete information and an appreciation for Janet’s willingness to take these extensive notes.

Pubic meeting called to order at 9:05 a.m.

Staff Announcements

Lisa Medina – Environmental Management Agency – Animal Services can provide care for your cat or dog while you are at one of the cooling centers.  Please listen to the detailed instructions on the video.

Nancy Giddens – Calaveras Libraries – Lunch at the Library (582 lunches given out previous week); Reading program for kids 2 through grade 7.  Please listen to the video.

Public Health Update

1. Informational Item – Public Health Services (ID # 6113) Receive an update presentation from staff on COVID-19 (novel coronavirus)

Cory Allen, Public Health –  42.5% vaccinated, 9.5% need second dose, 48% unvaccinated (12 years & older). Some areas have refused to let the mobile van come in to administer vaccines.

Dr. Rameriez:  All patients that they’re seeing in the emergency room are un-vaccinated.  Vaccines save lives.

Judy Hawkins, HR Cal-OSHA – Revised Cal-OSHA standards.  If you’re fully vaccinated, you no longer have to wear a mask.  In health or police settings, masks are required.  The Heat centers require masks.  Staff will have to prove they’ve been vaccinated. Not HIPPA-protected information.

Recognition and Acknowledgments

2. Proclamation – Health and Human Services Agency (ID # 6143) Adopt a Proclamation recognizing June 2021 as World Elder Abuse Awareness Month.

Consent Agenda

3. Agreement – Building (ID # 6074) Authorize the Board Chair to execute First Amendment to Service Agreement between Calaveras County Building Department and 4Leaf, Inc., increasing the current contract amount of $50,000 by $225,000, for a total of two hundred seventy-five thousand dollars ($275,000) and to extend the current contract expiration to June 30, 2024.

4. Agreement – Public Works (ID # 6088) Authorize the Board Chair to execute Amendment 04 to an Agreement with Wood Rodgers, Inc. increasing the contract amount by $15,000 for a total not- to-exceed amount of $206,240 for additional design services for the 2017 Winter Storm Canyon View Drive Repair Project with a term ending December 31, 2021.

5. Agreement – Health and Human Services Agency (ID # 6085) Authorize 1) the Board Chair to sign an Agreement with Sierra Child and Family, Inc. in an amount not to exceed $450,000 for the implementation of wellness centers for local students and their families and/or at local elementary schools for the period of July 1, 2021 through June 30, 2022; and 2) the Director of Health and Human Services Agency to sign amendment(s) to the Agreement, if any, so long as it does not affect the not to exceed amount.

Motion to approve consent agenda items 3, 4, 5 (items 6 through 38 were pulled) – Passed 5 – 0.

6. Agreement – Human Services (ID # 6149) Authorize the Board Chair to sign an Agreement with Calaveras County Office of Education for the provision of the Independent Living Program (ILP) in an amount not to exceed $148,000 for the period of July 1, 2021 through June 30, 2022.

Motion to approve consent agenda items 6 – Passed 5 – 0.

7. Agreement – Behavioral Health Services – Mental Health Program (ID # 6093) Authorize the Board Chair to execute an Agreement with Calaveras County Office of Education in the not to exceed amount of $40,000 for foster youth mentoring services for the period of July 1, 2021 through June 30, 2023.

Motion to approve consent agenda items 7 – Passed 5 – 0.

8. Agreement – Behavioral Health Services – Mental Health Program (ID # 6094) Authorize the Board Chair to execute an Agreement with Calaveras County Office of Education in the not to exceed amount of $25,000 for supportive services related to The Grandparent Project for the period of July 1, 2021 through June 30, 2022.

Motion to approve consent agenda items 8 – Passed 5 – 0.

9. Agreement – Behavioral Health Services – Mental Health Program (ID # 6095) Authorize the Board Chair to execute an Agreement with Calaveras County Office of Education in the not to exceed amount of $10,500 for LGBTQ Youth Support services for the period of July 1, 2021 through June 30, 2022.

Motion to approve consent agenda items 9 – Passed 5 – 0.

10. Agreement – Behavioral Health Services – Mental Health Program (ID # 6099) Authorize the Board Chair to execute an Agreement with Calaveras County Office of Education in the not to exceed amount of $50,000 for Calaveras Care Team (CCT) Navigator Services for the period of July 1, 2021 through June 30, 2022.

Motion to approve consent agenda items 10 – Passed 5 – 0.

11. Agreement – Behavioral Health Services – Mental Health Program (ID # 6109) Authorize the Director of Health and Human Services Agency to sign the Renewal Application, Certification, Agreement and all required forms for the Substance Abuse and Mental Health Services Administration (SAMHSA) Mental Health Block Grant (MHBG), resulting in revenue in the amount of $176,220 for the period of July 1, 2021 through June 30, 2022.

Motion to approve consent agenda items 11 – Passed 5 – 0.

12. Agreement – Behavioral Health Services – Mental Health Program (ID # 6110) Authorize the Board Chair to execute an Agreement with Asha Brock, LMFT for the provision of mental health services in an amount not to exceed $100,000 for the period of July 1, 2021 through June 30, 2022.

Motion to approve consent agenda items 12 – Passed 5 – 0.

13. Agreement – Behavioral Health Services – Mental Health Program (ID # 6148) Authorize the Board Chair to execute an Agreement with Oakendell, Inc., for the provision of specialty mental health services in an amount not to exceed $500,000 over the period of July 1, 2021 through June 30, 2022, to be utilized on an as needed basis.

Motion to approve consent agenda items 13 – Passed 5 – 0.

14. Resolution – OES (ID # 6101) Adopt a Resolution continuing a Local State of Emergency for the COVID-19 outbreak.

Motion to approve consent agenda items 14 – Passed 5 – 0.

15. Resolution – OES (ID # 6102) Adopt a Resolution reaffirming the Director of Emergency Services’ Proclamation of a Local State of Emergency for the winter storm damage from extreme weather events that began on or around February 12, 2019.

Motion to approve consent agenda items 15 – Passed 5 – 0.

16. Resolution – OES (ID # 6103) Adopt a Resolution continuing the Local State of Emergency for the Butte Fire.

Motion to approve consent agenda items 16 – Passed 5 – 0.

17. Resolution – OES (ID # 6104) Adopt a Resolution continuing a Local State of Emergency for the removal of hazardous trees caused by the Butte Fire with the imminent threat of severe winter weather.

Motion to approve consent agenda items 17 – Passed 5 – 0.

18. Resolution – OES (ID # 6105) Adopt a Resolution continuing a Local State of Emergency for the winter storm damage from extreme weather events that began on January 7, 2017 through the month of February 2017.

Motion to approve consent agenda items 18 – Passed 5 – 0.

19. Resolution – OES (ID # 6106) Adopt a Resolution continuing a Local State of Emergency on Tree Mortality.

Motion to approve consent agenda items 19 – Passed 5 – 0.

20. Agreement – Integrated Waste Management (ID # 6119) Authorize the execution of a Grazing Lease Agreement between Calaveras County and Houret Cattle Company, Inc., for 735.76 acres of County owned property adjacent to the Rock Creek Solid Waste Facility, for a 4.5 year term effective June 22, 2021 through June 30th, 2025 with an annual revenue of $33,109.20.

Motion to approve consent agenda items 20 – Passed 5 – 0.

21. Action Item – Economic & Community Development (ID # 6126) 1) Accept the work of Staples Construction Company, Inc. for re-roofing projects located in historic downtown San Andreas at County-owned facilities; 2) Authorize the Board Chair to sign and record the Notice of Completion; and 3) Ratify the release of retained funds.

Motion to approve consent agenda items 21 – Passed 5 – 0.

22. Action Item – Economic & Community Development (ID # 6127) 1) Accept the work of T & S West Intermodal Maintenance, Inc. for the re-roofing project at the County-owned Huberty building; 2) Authorize the Board Chair to sign and record the Notice of Completion; and 3) Ratify release of retained funds.

Motion to approve consent agenda items 22- Passed 5 – 0.

23. Agreement – Administrative Office (ID # 6139) Authorize the Board Chair to execute an Agreement for Public Defender Legal Services with Fitzgerald, Alvarez & Ciummo effective July 1, 2021 and terminating on June 30, 2023, in an amount not to exceed $1,249,956.

Motion to approve consent agenda items 23 – Passed 5 – 0.

24. Resolution – Administrative Office (ID # 6128) Approve the FY 2021-22 Recommended Budget.

Motion to approve consent agenda items 24 – Passed 5 – 0.

25. Resolution – Administrative Office (ID # 6129) Adopt a Resolution approving Fiscal Year 2021- 22 Recommended Budget for the Air Pollution Control District.

Motion to approve consent agenda items 25 – Passed 5 – 0.

26. Resolution – Administrative Office (ID # 6130) Adopt a Resolution authorizing the purchase of certain Capital Assets for FY 2021-22.

Motion to approve consent agenda items 26 – Passed 5 – 0.

27. Resolution – Administrative Office (ID # 6131) Adopt a Resolution approving FY 2021-22 Recommended Budget for Special Districts Governed by the Board of Supervisors.

Motion to approve consent agenda items 27 – Passed 5 – 0.

28. Resolution – Administrative Office (ID # 6132) Adopt a Resolution approving Fiscal Year 2021- 22 Recommended Budget for Special Revenue Funds.

Motion to approve consent agenda items 28 – Passed 5 – 0.

29. Resolution – Administrative Office (ID # 6133) Adopt a Resolution approving FY 2021-22 Recommended Budget for the In Home Supportive Services Public Authority.

Motion to approve consent agenda items 29 – Passed 5 – 0.

30. Resolution – Treasurer-Tax Collector (ID # 6136) Adopt a Resolution for Discharge of Accountability for certain Delinquent Unsecured tax bills incorporating unpaid Personal Property bills, Mobile Homes, and Supplemental Unsecured bills for Fiscal Years 2010-2011 through 2016- 2017.

Motion to approve consent agenda items 30 – Passed 5 – 0.

31. Agreement – District Attorney (ID # 6137) Authorize the Board Chair to execute an agreement with Karpel Computer Systems, Inc. for a three year term, July 1, 2021 through June 30, 2024, in an amount not to exceed $52,575.00.

Motion to approve consent agenda items 31 – Passed 5 – 0.

32. Action Item – Treasurer-Tax Collector (ID # 6138) 1)Renew annual delegation of investment authority to the County Treasurer, and 2) Adopt County Investment Policy and Guidelines for 2021-22.

Motion to approve consent agenda items 32 – Passed 5 – 0.

33. Agreement – Auditor/Controller (ID # 6145) Enter into Professional Services Agreement with Clifton Larson Allen LLC for Annual Audit Services, to conduct examination of the Comprehensive Annual Financial Report (CAFR) and Financial Audit for Calaveras County, for an amount not to exceed $197,385 for a term of 3 years for fiscal years ending June 30, 2021, June 30, 2022 and June 30, 2023 with an option to renew for two additional years at $65,795 per year for an additional amount not to exceed $131,590, and authorize the County Administrative Officer to sign the Agreement.

Motion to approve consent agenda items 33 – Passed 5 – 0.

34. Ordinance – Integrated Waste Management (ID # 6147) 1) Adopt an Ordinance repealing Ordinance 2510 2) Authorize Summary Publication of Ordinance.

Motion to approve consent agenda items 34 – Passed 5 – 0.

35. Action Item – Economic & Community Development (ID # 6151) Authorize the Board Chair to sign a Memorandum of Understanding between Calaveras County and Golden State Finance Authority with a not-to-exceed funding amount of $25,000 for preparation of a Broadband Strategic Plan (BSP) under the U.S. Economic Development Administration Grant program for a term that will remain in effect until preparation of the BSP.

Motion to approve consent agenda items 35 – Passed 5 – 0.

36. Ordinance – County Clerk-Recorder & Registrar of Voters (ID # 6162) Adopt an Ordinance adding Chapter 2.90 “Electronic Filing of Campaign Disclosures” to the County Code, and authorize summary publication of the Ordinance.

Motion to approve consent agenda items 36 – Passed 5 – 0.

37. Action Item – Clerk of the Board of Supervisors (ID # 6111) Appointment of applicants to serve on various Committees, Commissions, Advisory Boards and County Service Areas.

Motion to approve consent agenda items 37 – Passed 5 – 0.

38. Action Item – County Counsel (ID # 6169) Ratify declaration of June 19 as a County Holiday, following passage of Juneteenth National Independence Day, making June 19 a federal holiday.

Motion to approve consent agenda items 38 – Passed 5 – 0.

Regular Agenda

39. Informational Item – OES (ID # 6144) Receive a Tree Mortality Program Implementation Update from TSS Consultants.

40. Informational Item – OES (ID # 6107) Receive a department update from the Office of Emergency Services.

41. Informational Item – Probation (ID # 6089) Receive an update presentation from the Probation Department on SB 823.

42. Action Item – Economic & Community Development (ID # 6146) Authorize the Board Chair to sign a letter of response to the Calaveras Unified School District regarding surplus of the former Rail Road Flat Elementary School and direct staff to enter into negotiations to acquire the property.

Motion to approve – Passed – 5 – 0.

43. Ordinance – Division of Cannabis Control (ID # 6116) Conduct a Public Hearing; Approve Fourth Addendum to the Medical Cannabis Cultivation and Commerce Ordinance Environmental Impact Report; Waive Reading and Adopt an Ordinance Amending Chapter 17.95 of the Calaveras County Code Relating to Cannabis Limited Distribution, Distribution, and Testing; and Authorize Summary Publication.

Mr. Wayland – his remarks were not recorded but apparently, he presented a PowerPoint presentation. Please see for detailed information.
Motion to approve as amended – Passed – 4 – 1.

44. Resolution – Human Resources (ID # 6163) Adopt a Resolution formally recognizing the Calaveras Supervisors Union as the Exclusive Recognized Employee Organization for employees who are identified as non-confidential supervisors.

• Judy Hawkins – HR Director – formally recognizing this union; followed all steps outlined by the resolution; petition certified by the state; need approval by the union.
Motion to approve – Passed – 5 – 0.

45. Resolution – Human Resources (ID # 6164) Adopt a Resolution formally recognizing the Calaveras Management Union as the Exclusive Recognized Employee Organization for employees who are identified as non-confidential Management and Professionals.

• Judy Hawkins – HR Director – similar situation as Calaveras Supervisors Union; went through the same process with management; agreed to allow professional employees within the management unit. Asking the board to formally recognize the union.
Motion to approve – Passed – 5 – 0.

46. Action Item – Human Resources (ID # 6157) Introduce, waive first reading, and authorize summary publication of an Ordinance adopting salary changes for certain Elected Officials.

• Judy Hawkins – HR Director – bringing back from the conversation at budget hearings regarding elected officials: assessors, auditor-controller, clerk-recorder, treasurer, tax collector – a conversation they have been having for several years because their employees are getting increases and it is impacting the salaries. Requesting a 24% increase to keep them comparable – will impact the board’s salary based on statute.
Motion to approve – Passed – 4 – 1

47. Resolution – Human Resources (ID # 6154) Adopt a Resolution authorizing changes to the Position Control List and adopting new job descriptions effective July 3, 2021, for the Fiscal Year 2021/22 Recommended Budget.

• Judy Hawkins – HR Director – changes to position control list; changes discussed during the budget hearing and bringing back to be adopted. This does not include the assessor’s office on this list. Optimistic county and SEIU will agree to job descriptions and will bring them back on July 13. Also, will bring back approval for Assistant County Admin Officer and Program Controller for the library. Still have to finish job descriptions. Believes it would be about $64,000 for the assessor’s office, the library is about $13,000. Total is approximately $77,000 for the July 13 positions. These costs are included in the budget, we did not pull them out. We are still negotiating over the job description.
Motion to approve – Passed – 5 – 0.

Supervisor Announcements

• Supervisor Tofanelli – Local Band called Plan B is playing at Ironstone on July 4 and wants to promote a local band, it’s an exciting thing.
• Supervisor Callaway – July 3 the Greater Arnold Business Association will have a parade, short and sassy one – 25 entries (CalFire, Forest Service, Ebbetts Pass Fire) – will be on Blanken Road and so will be Supervisor Folendorf
• Chair Stopper – I would like to discuss in the future having consent items being pulled by the public if it is going to be abused. Other counties do not allow consent items to be pulled by the public. Would like something in hand or ready if this occurs. Would need a change to board procedures and rules. Would like to keep the public open to pull items but would give the chair the opportunity to not allow if it is being abused. Poll – yes – 5.