Not too many items: six consent, two regular items. In the regular items, take a look at Item 10. It will give you a great overview of the Public Works Department. It refers to one of my favorite online tools: MyCalaveras. Besides the link, you can also download an app for your smartphone (do a search for MyCalaveras). The phone app makes it easy to photograph the pothole and will send the GPS data so that the road crew knows exactly where it is. This is the easiest way I know of to report minor road repair requests. I can personally vouch for it, as I’ve used it.
We also include a link to the video so that you can watch the full meeting. Going through the link, you can also access the background materials.
As always, an excellent job Janet!bos-meeting-notes-08-16-2022
Recognition and Acknowledgments
1. Proclamation – Clerk of the Board of Supervisors (ID # 6807) Adopt a Proclamation recognizing August 2022 as Child Support Awareness Month in Calaveras County.
• Supervisor Callaway read the proclamation.
• Robin Carter – HHS Program Manager – A collaboration with Central Sierra Child Support Agency, works closely with them, it is a partnership. Can make a child support payment Monday through Friday from 8 a.m. to 5 p.m – there is a kiosk in their building to do so. Thanked everyone for the collaboration and the proclamation.
• Kim Britt – Deputy Director for Central Sierra Child Support Agency – is here to support families and the four counties they cover (Tuolumne, Calaveras, Amador, Alpine), with a caseload of over 5,000 and 25 employees. In 2022, established paternity for 21 kids in Calaveras County which entitles those children to a lot of services – financial and emotional benefits. Collected 2.8 million dollars for children in Calaveras County. The work we do is important and want to get the word out. We are here to serve all families in Calaveras County.
Motion to approve proclamation – Passed – 5-0.
General Public Comment
2. Resolution – Auditor/Controller (ID # 6842) Approve Budget Transfers for Fiscal Year 2021-22, requiring a 4/5ths vote.
3. Action Item – Clerk of the Board of Supervisors (ID # 6850) Appointment of applicants to serve on various Committees, Commissions, Advisory Boards, and County Service Areas.
4. Agreement – Health and Human Services Agency (ID # 6811) Authorize the Board Chair to execute an Agreement with LocumTenens.com for the provision of certain mental health services, including psychiatry services, on an as-needed basis for the period of July 1, 2022, through June 30, 2023, in an amount not to exceed $670,000.
5. Agreement – Public Works (ID # 6839) 1) Award Invitation to Bid 21-1020-21-913 for construction services for the Road Resurfacing and Paving Program – Copperopolis Roads Project; and 2) Authorize the Board Chair to execute an Agreement with George Reed, Inc. for construction of the Road Resurfacing and Paving Program – Copperopolis Roads Project in an amount not to exceed $1,589,712.
6. Agreement – Public Works (ID # 6840) Authorize the Board Chair to execute Amendment 01 to an Agreement with Dokken Engineering, Inc. for on-call engineering services, increasing the maximum amount payable to an amount not to exceed $470,000 for the period of April 13, 2021, through March 31, 2026.
7. Resolution – Treasurer-Tax Collector (ID # 6804) Adopt a Resolution approving the Sale of Tax-Defaulted Property Subject to the Power of Sale at Public Auction via the internet (Revenue and Taxation Code Sections 3692.2 and 3694) and authorizing re-offer at the end of the Sale or within the 90-day period of any parcel which does not receive the minimum bid.
8. Resolution – Human Resources (ID # 6857) Adopt a Resolution assigning Working Out of Class pay to the Assistant County Administrative Officer for the period of July 16, 2022, through August 12, 2022.
Public Comment • None
Motion to approve consent agenda items 2 – 8 – Passed – 5-0.
9. Resolution – Human Resources (ID # 6856) Adopt a Resolution appointing Craig Pedro as Interim County Administrative Officer and authorizing the Board Chair to sign the Employment Agreement.
• Judy Hawkins – Deputy CAO/Risk & HR Director – excited Craig Pedro was willing to come out of retirement to assist us and find our next CAO.
• BOS – Thanked Marcos for all his help and assistance in the interim. Honor to have Craig with us.
• Craig Pedro – thank you for extending your trust in me. I got approval from my five grandchildren that I would not be moving away and that they would still see me often. I wouldn’t do this for just anybody. I have worked with Calaveras County for 34 years and have tremendous respect for this county. We will partner up, my time will be brief but meaningful.
Public Comment • None
Motion to approve the resolution – Passed – 5-0.
10. Informational Item – Public Works (ID # 6841) Receive a presentation from the Department of Public Works related to the status of capital improvement and road maintenance projects.
• Robert Pachinger – Director of Public Works – presented PowerPoint presentation. Please review for detailed information.
• Types of Projects – Routine maintenance projects; capital maintenance projects; road improvement projects; bridge replacement rehabilitation.
• Project Funding – Routine Maintenance: State Funding – state taxes, highway user tax account. County Fund: Transient Occupancy Tax (TOT); General Fund – SB1 Maintenance of Effort. Federal: Regional Surface Transportation Program (RSTP); coronavirus response and relief supplemental appropriations act of 2021 (CRRSAA) – temporary; Bridge Preventative Maintenance Program (BPMP).
• Project Planning – Routine Maintenance: MyCalaveras – online reporting system; Road crews identify issues on roadways; routine treatments are used to maintain roadway surface: pothole patching, crack sealing, culvert clearing, grading of unpaved roads, brush, weed spraying.
• Project Funding – Improvements: Federal Funding: highway bridge program (HBP); State Funding: road maintenance & rehabilitation account (SB 1); local highway safety improvement program (HSP), emergency relief program, (ER); clean California grant project; active transportation program (ATP). CCOG Funding: congestion mitigation & air quality improvement program (CMAQ); regional surface transportation program (RSTP).
• Capital Improvement Program: Five-year program from July 2021 through June 2026. Lists of projects were established and are adopted annually with CIP updates. Two categories of funding for CIP – discretionary funds – unrestricted funds; used for a variety of activities or projects; the primary source of discretionary funds is HUTA (only 1.98% of CIP). Restricted Funds: funding for specific projects or activities; cannot be used or reallocated for other purposes.
• Capital Road Paving Selection: Public Works utilizes a countywide pavement management system to assess and prioritize. Also considers data and trends from the public online reporting system. CIP focus on major and minor collector roads that: carry significant traffic vehicles per day; provide regional connectivity; provide emergency ingress and egress.
• New CIP Traffic Calming Program: Every District has a need; set aside funding for programs in the CIP; the amount of funding TBD; projects derived from Supervisor requests; projects distributed amongst the Districts as funding allows. Funding would be coming from our discretionary funds.
• Calaveras Council of Governments Call For Projects 2023: The last call for projects was from FY19/20 to FY22-23. In prior years the following funding sources were made available: congestion mitigation air quality (CMAQ), and regional surface transportation program (RSTP). Calaveras Council of Governments has indicated that the call for projects will be released in September 2022.
• CCOG Call for Projects – Funding Congestion Mitigation Air Quality: Federal funding to state governments for transportation projects or programs. Projects must contribute to the attainment or maintenance of air quality standards for ozone, carbon monoxide; and particulate matter. Eligible projects: transit improvements, bicycle & pedestrian facilities, public education & outreach, carpooling, vanpooling & car sharing programs.
• CCOG Call for Projects – Funding Regional Surface Transportation Program: Federal funds are apportioned to state governments to promote flexibility in transportation decisions to address local transportation needs. Eligible projects – roads & highways, bridges, tunnels & trans capital facilities.
• CCOG Call for Projects Selection: The DPW considers the following issues when preparing applications for call for projects:
- Does the project meet funding eligibility requirements?
- Can funds be used as a local match for other projects?
- Does the BOS support the project?
- Do community stakeholders support the project?
- Project readiness – what phase is the project in?
- Is the project shovel ready?
- Is the project included in a planning document?
- Is there a funding shortfall that this call for projects could fill?
• Public Works Project Updates – 1: Wagon Trail SR 4 Realignment Project – Phase 1 construction/ Phase 2 PE. VS School Improvement Project – moving to PG&E. Need construction funding. SR 26 Garner/ Olive Orchard Intersection – Preliminary Engineering/ VSBB Funding. Need construction funding. This is a safety issue. There are many accidents here and working with CalTrans to assist as it is a state highway.
• Public Works project Updates – 2: Future major projects for consideration – ATP applications submitted for Pope Street; SR 4 Murphys complete street project; Other Projects?
Please check the full .pdf and video to review the BoS discussion and public comments
Informational Item Only
• Supervisor Garamendi – will be attending Golden State Financial Authority Meeting tomorrow, Golden State Chair and Connect Meeting, and RCRC in Sacramento.
• Supervisor Stopper – last week we met with integrated waste, we have a quorum now and will be moving into another meeting very soon. Look forward to collaborating with the public. Special Meeting with Central Sierra Economic Development this Thursday. Will bring updates to the board regarding funds proceeding. A lot of broadband things moving forward. Look forward to meeting with the folks we are collaborating with.
• Chair Folendorf – Attended the annual farm bureau dinner this past weekend. It was the first time it was opened to the public. It was a great event. We have a DSA meeting this week – conversations still going, should have an update soon. Next week I have a meeting with county staff and the City of Angels to discuss integrated waste.