One of our members does an excellent job of taking notes on the Calaveras Board of Supervisors meetings.  For brevity, I only include general notes and the initial description of the presentation.  Reading through the .pdf here is well worthwhile as Janet often collects a tremendous amount of the discussion. Plus the public comments.

I almost always learn something that I care about.  For the full detail, I’ve also included the link so that you can watch the whole meeting (& download backup materials, ….). Here’s the link for today’s video where you can watch the full meeting.

As always, an excellent job Janet!

Staff Announcements

• None

Recognition and Acknowledgments

2. Proclamation – Clerk of the Board of Supervisors (ID # 7038) Adopt a Proclamation Congratulating Barbara Sullivan on her Retirement.

• Supervisor Tofanelli read the proclamation.
• BOS thanked her for all her service and dedication.
Motion to approve proclamation – Passed – 5-0.

3. Proclamation – Clerk of the Board of Supervisors (ID # 7037) Adopt a Proclamation Congratulating Leslie Davis on her Retirement.

• Supervisor Callaway read the proclamation.
• BOS thanked her for all her service and dedication.
Motion to approve proclamation – Passed – 5-0.

General Public Comment

Consent Agenda

4. Minutes of Board of Supervisors – Regular Meeting – Nov 8, 2022, 8:00 AM

5. Agreement – Human Services (ID # 6994) Authorize the Health and Human Services Agency Director to 1) execute Agreement #AT-2223-05 with the California Department of Aging, resulting in revenue in the amount of $229,211 over the period of October 1, 2022, through December 31, 2024; and 2) execute amendment(s) to Agreement #AT-2223-05, if any, so long as they do not affect the not-to-exceed amount.

6. Agreement – Health and Human Services Agency (ID # 6995) Authorize the Health and Human Services Agency Director to 1) execute Agreement #19MHSOAC078 A2 with the Mental Health Services Oversight and Accountability Commission, resulting in increased revenue in the amount of $3,174,751 over the period of October 1, 2020, through December 31, 2026; and 2) execute amendment(s) to Agreement #19MHSOAC078, if any, so long as they do not affect the not-to-exceed amount.

7. Agreement – Health and Human Services Agency (ID # 6999) Authorize 1) the Board Chair to sign the Agreement with Sierra Child and Family, Inc. in an amount not to exceed $529,650 for the implementation of wellness centers for local students and their families for and/or at local elementary schools for the period of October 1, 2022, through September 30, 2023; and 2) the Director of Health and Human Services Agency to sign amendment(s) to the Agreement, if any, so long as it does not affect the not to exceed amount.

8. Agreement – Behavioral Health Services – Mental Health Program (ID # 7031) Authorize the Board Chair to execute an Agreement with Amador Residential Care, Inc. for residential care services for the period of July 1, 2022, through June 30, 2024, in an amount not to exceed $150,000.

9. Agreement – Behavioral Health Services – Mental Health Program (ID # 7032) Authorize the Board Chair to sign an Agreement with Behavioral Health Center (BHC) Sierra Vista Hospital, Inc. for psychiatric inpatient hospital services in an amount not to exceed $100,000 for the period of July 1, 2022 – June 30, 2023.

10. Action Item – Public Works (ID # 7003) Authorize the Board Chair to execute Amendment 06 to Agreement 1200-1203 with Consor North America, Inc., formerly Quincy Engineering, Inc., for environmental and engineering services associated with the replacement of Dogtown and Lime Creek Road Bridges, federal-aid numbers BRLO-5930(074) and BRLO-5930(058), resulting in an increase of $115,220.06 for a maximum amount payable of $1,156,371.91.

11. Action Item – Public Works (ID # 7004) Authorize a budget transfer for the San Andreas Lighting District associated with electrical repairs in the amount of $10,494.00, requiring a 4/5 affirmative vote of the Board.

12. Action Item – Public Works (ID # 7006) 1) Authorize the Department of Public Works to purchase a 500-gallon Elliptical Tank and Skid Sprayer; 2) Authorize the AuditorController to add this equipment to the Capital Asset list; and 3) Approve a budget transfer to increase capital expenditure appropriations and adjust contingencies in the amount of $10,000, requiring a 4/5 affirmative vote of the Board.

13. Action Item – Public Works (ID # 7026) Accept improvements as complete and authorize a release of security for Copper Valley Subdivision Units 6 and 7, Tract 94-545.

14. Action Item – Public Works (ID # 7002) 1) Make findings that Dewberry Engineers, Inc., in response to Request for Proposals (RFP) 21-1200-19-925 for State Route 4 Wagon Trail Realignment Project Phase 2: Project Management, Final Design, Right of Way Engineering, and Construction Support, has been determined to be responsive, responsible, and qualified to perform the services outlined in the RFP; 2) Award RFP 21-1200-19-925 to Dewberry Engineers, Inc.; and 3) Authorize the Board Chair to execute Agreement 1200-2205 with Dewberry Engineers, Inc. in an amount not to exceed $4,660,806.98 for the term of December 6, 2022 through December 31, 2026.

15. Informational Item – Sheriff (ID # 7017) Notice to the Board of Supervisors of the Calaveras County Sheriff’s Office’s Participation in the Law Enforcement Support Office Program.

16. Resolution – Clerk of the Board of Supervisors (ID # 6866) Adopt a resolution finding that the COVID-19 pandemic state of emergency continues to present imminent risks to the health or safety of attendees without a teleconference participation option.

• Supervisor Garamendi requested number 12 be pulled.
• Robert Pachinger requested item number 14 be pulled.
Public Comment • None
Motion to approve consent agenda items 4 – 16, with the exception of 12 and 14 – Passed – 5-0.
Motion to approve consent agenda items 12 – Passed – 5-0.
Public Comment • None
Motion to approve consent agenda items 14 – Passed – 5-0.

Regular Agenda

17. Action Item – Administrative Office (ID # 7044) 1) Adopt the proposed Three-Year Countywide Strategic Plan; and 2) Discuss the future of the Strategic Planning and Financing Committee and take possible action.

• Robert Bendorf – Municipal Resource Group – the experience of working with the BOS, staff, etc. was fantastic and a great experience. I hope the juice was worth the squeeze at the end of the day. The journey started about a year ago. There was a lot of input from committees and the work done by the BOS and staff working together was most valuable. There wasn’t an adopted strategic plan. Your BOS started fresh and came up with an outstanding project. Proud to be a part of the experience. Actions define outcomes, not words on paper. The strategic plan was an excellent job. It was great to see what the county values here. It was hard to put down to a core of four values – integrity, service, sense of community, and people. Has been a pleasure working with BOS and its staff.
Public Comment – Please review the full PDF
Motion to approve Strategic Plan – Action Item – Passed 5 – 0.

Second Part of Item #17

Please review the full PDF
• Sarah Edwards – County Counsel – BOS does not need to take action/vote on the committee as it was formed per the Brown Act.

18. Resolution – Planning (ID # 6907) Find Project Exempt from CEQA; Conduct a Public Hearing and Adopt a Resolution Establishing Agriculture Preserve and Williamson Act Contract No. 390 for a total of 280 acres for Harold V. & Geraldine A. Hatler, Et al.

• Gina Kathan – County Planning – 280-acre parcel, one is 160 acres, one is 120 acres. They meet the minimum 100-acre requirement. Located 7 1/2 miles west of Copperopolis. In ag production for more than 60 years, 85 beef cattle, and 16 head generate $8,320 gross income. Feasibility is conducted and land can produce gross income. Both exceed the minimum requirement. Property designated as resource production, used primarily for ag. In a high fire hazard area, grazing cattle will reduce wildlife danger. Wildlife is abundant and some are protected species. Thousands of acres nearby are being used for cattle and consistent with surrounding land use. On October 24, Ag Advisory Committee voted to recommend the BOS establish this contract. We find it to be consistent with the county plan and staff recommend you establish this contract.
Public Comment • None
Motion to approve Resolution – Passed 5 – 0.

19. Ordinance – Planning (ID # 6908) 1) Find Project Exempt from CEQA; 2) Authorize summary publication and a brief property description; and 3) conduct a Public Hearing and Adopt an Ordinance amending the zoning of APN: 050-033-012 & 050-033-013 from General Agriculture (A1) to Agriculture Preserve (AP) for established Agriculture Preserve and Williamson Act Contract No. 390 totaling 280 acres for Harold V & Geraldine A Hatler, Et al.

• Gina Kathan – County Planning – is consistent with resource production land use designation. On September 22, the Planning Commission found it is consistent with the general county plan and recommend the BOS adopt the zoning.
Public Comment • None
Motion to approve Ordinance – Passed 5 – 0.

20. Resolution – Planning (ID # 6916) Find Project Exempt from CEQA; Conduct a Public Hearing and Adopt a Resolution Establishing Agriculture Preserve and Williamson Act Contract No. 392 for a total of 1,172.21 acres for Otoniel Avila, et al.

• Gina Kathan – County Planning – land is located at 2010 Hunt Road in Copperopolis, 2 1/2 miles west of Hunt Road and Hwy 4. It is comprised of 5 accessor parcels and 3 legal parcels. The property was previously used as a retreat center in 1980. Improvements include 2 houses, 2 cabins, 1 shop, sleeping quarters, 5 septic systems, a pool, and a private air system. Proposing to use as grazing for 40 cattle and gross income of $8,000. Property is designated as resource production, and parcels are not located in the general plan designated community area. Parcels are in common ownership, which encourages open space which includes wildlife inhabitants. Property is designated as a high fire hazard and cattle will help in reducing fire hazards. North is Circle XX and zoned RR and 20-acre parcels. On October 24, Ag Advisory Committee voted to recommend the BOX establish this contract. We find it to be consistent with the county plan and staff recommend the BOS establish this contract.
Public Comment • None
Motion to approve Resolution – Passed 5 – 0.

21. Ordinance – Planning (ID # 6917) 1) Find Project Exempt from CEQA; 2) Authorize summary publication and a brief property description; and 3) conduct a Public Hearing and Adopt an Ordinance amending the zoning of APNs: 052-017-058, 052-017-059, 052-017-060, 052-017- 077, & 052-017-078 from General Agriculture (A1) to Agriculture Preserve (AP) for Agriculture Preserve and Williamson Act Contract No. 392 totaling 1,172.21 acres for Otoniel Avila, et al.

• Gina Kathan – County Planning – This is consistent with resource production land use designation. On November 10, the Planning Commission found it is consistent with the general county plan and recommend the BOS adopt the zoning.
Public Comment • None
Motion to approve Ordinance – Passed 5 – 0.

22. Action Item – Administrative Office (ID # 7043) Approval of Phase 1 Budget Adjustments to Reduce General Fund Structural Deficit. Requires a 4/5ths affirmative vote of the Board.

• Interim CAO Craig Pedro – presented PowerPoint presentation. Please review for detailed information. This didn’t develop overnight so may take multiple years to resolve. Phase 1 is attached.
• Sources – $11,165,727; Uses – $1,806,061, Net $9,359,666. Total General Fund Expense – $75,016,106. Supported by One-Time Money – Structural Deficit – $9,359,666, 12.5%.
• FY 2022-23 Structural Deficit – Step 1 – CAO Staff Budget Review – $3,247,512; Step 2 – Other Ongoing Revenue Options – $4,997,512 – 53.4%. Core Problem – $4,362,154 – 46.6%.
• $4,997,512 – $738,695 – Remove Teeter Transfer to Balance; $1,209,365 – GF Double Contingencies; $3,049,452 – Transfer to County Capital Fund.
• Applying One-Time Funding Sources to One-Time Uses: Revenues Local Assistance and Tribal Consistency Fund Grant – $662,877; Salary Savings: Projected Savings from Vacancies – $4,032,498, Adjusted for budgeted salary saving (5801 & 5400) – $2,688,703; Net Savings – $1,343,795; $2,006,672 – Transfer to County Capital Fund.
• Capital Projects Funding Pool – slide too small to see; refer to power point presentation.
• In summary, if all recommended Phase 1 actions are approved, the Board will have: reduced the General Funds’ structural deficit by $4,997,512 or 53.4% from $9,359,666 to $4,362,154 without impacting staffing or programs; Increased General Fund contingencies from $1,209,365 to $2,418,730; and, Increased set-asides for capital improvement projects by a total of $5,056,124.
Motion to approve Action Item – Passed 5 – 0.

Supervisor Announcements

• Supervisor Callaway – attended the Valley Springs parade last Saturday, it was a great event. Thanked Supervisors Stopper and Tofanelli for the invite and great job on the event. Had a Mountain County Air Basin meeting, which hadn’t met in two years, approved a budget which hadn’t changed in two years, and no costs to the county.
• Supervisor Garamendi – attending RCRC, Golden State Authority tomorrow. Encourages everyone to shop local.
• Supervisor Tofanelli – have Mountain County Agency meeting on Thursday and will report back on the 13th.
• Supervisor Stopper – thanked Supervisor Tofanelli for putting the Valley Springs parade together and letting him be one of the judges, it was a great event and success. Will be attending the CSEDD meeting Thursday, working on SEDS, and update surf funds, moving positively forward.
• Chair Folendorf – will be attending a COG meeting tomorrow and will report out next week