Calaveras County Board of Supervisors Meeting Notes – 12-13-2022


This was a meeting with a lot of discussion.  Please read through Janet’s notes for additional detail.  Or, for hours of fun, watch the video.  This meeting included a partial acknowledgment of Merita Calaway’s efforts for the county.

Here’s the link for today’s video where you can watch the full meeting.

As always, an excellent job Janet!


Staff Announcements

Wendy Alt – Mental Health Director – grant reguarding behavioral health new building. Granted 22.6 million towards the new structure. Thanked all the people that helped her get this grant. Excited
for this adventure and appreciate all the support received thus far.
Cori Allen – HHS Director – acknowledged the diligent work of Wendy Alt and her team for all the work on getting this grant.
Lisa Medina – Environmental Management Agency Director – has several cats and dogs to be adopted. We are in need of volunteers for routine animal husbandry including cleaning kennels and general maintenance. If interested visit the website for an application. We are working on burn permits that will be available at the end of this week. Can apply online at the end of this week
Chair Folendorf turned over the gavel to Supervisor Callaway to run the remainder of the meeting.

Recognition and Acknowledgments

3. Proclamation – Clerk of the Board of Supervisors (ID # 7039) Adopt a Proclamation recognizing Chief Probation Officer Sam Leach.

• Supervisor Callaway read the proclamation.
Motion to approve proclamation – Passed – 5-0.
General Public Comment – Please review .PDF for notes

Consent Agenda

4. Minutes of Board of Supervisors – Regular Meeting – Oct 25, 2022, 8:00 AM

5. Minutes of Board of Supervisors – Regular Meeting – Dec 6, 2022, 8:00 AM

6. Resolution – Clerk of the Board of Supervisors (ID # 6867) Adopt a resolution finding that the COVID-19 pandemic state of emergency continues to present imminent risks to the health or safety of attendees without a teleconference participation option.

7. Resolution – County Clerk-Recorder & Registrar of Voters (ID # 6892) Adopt a Resolution declaring the results of the canvass for the November 8, 2022, California General Election.

8. Agreement – Administrative Office (ID # 7012) 1) Award Invitation to Bid 22-0020-06-915 for Countywide Legal Advertising; and 2) Authorize the County Administrative Officer to execute an Agreement with Valley Springs News for Countywide Legal Advertising not to exceed $40,000.

9. Ordinance – Administrative Office (ID # 7062) Adopt an uncodified ordinance extending the temporary 60% reduction of the cannabis cultivation square footage tax rates established by County Code Section 3.56.050(B)(1)-(3) through 2023, as authorized by Section 3.56.070. Requires a 4/5ths affirmative vote of the Board.

10. Ordinance – Administrative Office (ID # 7063) Adopt an ordinance amending County Code Chapter 2.10 – County Administrative Officer.

11. Agreement – Agriculture (ID # 7047) Find exempt from CEQA; Authorize the Board Chair to sign the updated template revision of the 5-Year Cooperative Service Agreement with USDA/APHIS- Wildlife Services for the provision of services to control wildlife causing livestock loss and safety concerns for the period of July 1, 2022, through June 30, 2027.

12. Action Item – Victim Witness (ID # 7029) By a 4/5 vote, approve the purchase of a new vehicle for the District Attorney’s Victim Services division and increase budgeted expenses and revenues in org key 10102000 by $48,430.

13. Action Item – AB 109 (ID # 7027) Approve FY 2022-23 Community Corrections Partnership (CCP) Implementation Plan.

14. Ordinance – Building (ID # 7035) Adopt an Ordinance amending Chapter 15.04 of the County Code to Incorporate by Reference the Updated Version of Various Uniform Building Codes; Authorize a Summary Publication.

15. Action Item – Code Compliance (ID # 7010) Authorize County abatement and assessment lien for the recovery of costs of the abatement pursuant to Citation issued to Nove Plaza LLC C/O Roy Hifai in case number CE22-0105, related to the property located at 104 Nove Way, Valley Springs; APN 046-016-080.

16. Resolution – Human Resources (ID # 7057) Adopt a Resolution (1) appointing Craig Pedro to continue acting as Interim County Executive Officer (CEO) while the CEO position is vacant and recruitment is ongoing, and (2) authorizing the Board Chair to sign a new Employment Agreement.

17. Action Item – Human Resources (ID # 7074) Approve a one-time incentive and retention payment of $750.00 for permanent employees who are members of SEIU Local 1021, appointed department heads, elected officials, and unrepresented confidential employees.

18. Resolution – Integrated Waste Management (ID # 7034) 1) Adopt a resolution accepting the obligations and requirements of Title 27 and Public Resources Code (PRC) Section 43501 regarding financial assurance mechanisms. 2) Approve and authorize the Board Chair to execute an agreement with CalRecycle establishing a pledge of revenue to satisfy the Public Resources Code, sections 43500 through 43610.1 and Title 27,California Code of Regulations.

19. Action Item – Public Works (ID # 7028) 1) Accept the work of Sierra Traffic Markings, Inc. for the construction of the 2022 Annual Striping Program; 2) Authorize the Board Chair to sign and record the associated Notice of Completion; and 3) Authorize the Department of Public Works to release all retained funds.

20. Agreement – Public Works (ID # 7040) Authorize the Board Chair to execute Amendment 06 to the Agreement with Dokken Engineering, Inc. for professional services related to the State Route 4 Wagon Trail Realignment Project, in a total amount not to exceed $5,307,980.23 for the term of September 1, 2018, through December 31, 2023.

Public Comment – See notes .PDF
Motion to approve consent agenda items 15 – Passed – 5-0.

Regular Agenda

21. Agreement – Public Works (ID # 7041) 1) Authorize the Director of Public Works to execute a Utility Agreement with the Union Public Utility District for the Monge Ranch Road Bridge Replacement Project BRLO 5930(059); 2) Authorize the Director of Public Works to incorporate any final changes into the bid documents before advertising for construction bids associated with the bridge replacement project; 3) Authorize the Department of Public Works to include this work when soliciting formal construction bids; and 4) Approve a budget transfer associated with this Utility Agreement requiring 4/5 affirmative vote of the Board of Supervisors.

• No action taken on this item.

22. Resolution – Sheriff (ID # 7054) 1) Approve and authorize the Sheriff and/or Undersheriff to execute the 2022 Grant Project Agreement Number G22-03-03-L01 with the State of California, Department of Parks and Recreation, Off-Highway Motor Vehicle Recreation Division, in the not to exceed the amount of $35,509 for the Performance Period from 09/06/2022 through 09/05/2023; 2) Grant the Sheriff and/or Undersheriff authority to execute future amendments and other grant-related documents within G21-03-03-L01 Agreement Term; and 3) Adopt a Resolution authorizing the Sheriff’s Office, the Applicant, to apply for grant funds from the State of California, Department of Parks and Recreation, Off-Highway Motor Vehicle Recreation Division when the next grant cycle opens during the calendar year 2023.

• No action taken on this item.

23. Agreement – Sheriff (ID # 7055) 1.) Approve Contract 0330-21-02-00, a three (3) year agreement with the City of Angels Camp for municipal law enforcement services (e.g. dispatch services); 2.) Authorize the Board Chair to execute the Agreement; and 3.) Grant the Sheriff and/or Undersheriff authority to execute future amendments in the administration of this Agreement.

• No action taken on this item.

24. Informational Item – OES (ID # 7030) Receive a Tree Mortality Program Implementation Update from TSS Consultants.

John Osborne – introduced Tad Mason. Powerpoint presentation presented. Please review for detailed information.
Tad Mason – TSS Consultants – Program Summary – Since the program began there have been 11,900 hazardous trees removed. All County roads bordering private, US Forest Service, and BLM parcels outside the perimeter of the Butte Fire have been treated to remove hazardous dead trees at least twice, some areas have been treated four times. Nine different contractors have been involved with the projects and all work has been completed with no serious damage to ruble or private property or worker injuries. All but two contractors are small business enterprises.
• Planned Projects – We currently have three projects that are ready to implement. Project 41: consists of 264 hazard trees located on National Forest Land. Project 42: consists of 84 trees located on parcels east of Big Trees Village. Project 43: these are 41 parcels within the perimeter of the Butte Fire.
Public Comment • None
Information Item Only

25. Informational Item – Behavioral Health Services – Mental Health Program (ID # 7069) Receive an informational update regarding Calaveras County Mental Health Clinical Services and potential facility partnerships.

Dr. Randy Smart – CEO of Mark Twain Health and Wendy Alt – Mental Health Director – intend to come back in January to make it an action item. These two projects are the next two steps. California identified behavioral health as a big problem, the report is online. Funded 2.2 billion via legislation to fund this. We are very interested in accessing money and need a county partnership with an MOU and letter of support before proceeding. Showed a 50-page community needs document and most of it is about behavioral health. This is an issue with California and Calaveras County. In order to move forward, we designed two applications for round 5. Crisis and Wellness Center is to expand the Valley Springs Clinic. Will be able to add 10 rooms for behavioral health. Will cost about 1.5 million, 1,600 square feet. The match is appealing, the match is about 10%. We identified a private donor who is interested in providing the match so it would make it no-cost for the county and district. The money we receive is not a loan, we don’t pay it back. The key is an MOU and letter of support from the County. Met with my board two weeks ago and proceeded with project and pre-application costs. Project Two is a new building on the Valley Springs Campus, a stand-alone building, about 12,000 square feet, dedicated to crisis and behavioral health intervention. $15 million project is the estimated cost. The match would be 1.5 million and certainly would come out of our district’s reserve and not out of the county. Would like to move forward with both applications and have an interview with State tomorrow. The application deadline is January 17, with very detailed applications. We can meet this deadline and are optimistic we will get the money. Have commitments from the tribe for support of these projects. Would like to bring it back in January for your approval and action. Three projects, the one Ms. Alt spoke about earlier about receiving the grant and these two projects. The projects are not competing.
Public Comment
Information Item Only

26. Action Item – Integrated Waste Management (ID # 7024) 1) Adopt the design plans,specifications, working details, and estimates for construction of the Rock Creek Landfill Phase III Surface Impoundment and Phase III-A expansion; 2) Authorize the Integrated Waste Management Director to incorporate any minor edits to plans and specifications; and 3) Authorize Integrated Waste Management to solicit formal construction bids.

Jennifer Cashe – Direction of Integrated Waste Management – since 1990 it has been accepting solid waste, a 200-acre piece of property. The existing landfill consists of two phases covering 24 acres. Phase 1 is approximately 9 acres, active from 1990 to 1997; Phase 2A is approximately 5 acres, active from 1997 to 2005; Phase 2B is 5.5 acres, opened in 2005 and in that phase now. Focus on reducing greenhouse gases and have made some significant progress. Was expected to have a 20-year life expectancy and be on target and nearing capacity. Phase 3A expansion – includes clean closure, construction of phase 3, and phase 3 expansion.
Stephanie Hamilton and Jordan Greenman – Geologic & Associates – in charge of the design report for Phase 3 and Phase 3 extension. Summarized in design report and submitted to the water board last week and brought forth to you today.
Public Comment • None
Motion to approve Action Item – Passed 5 – 0.

27. Action Item – Planning (ID # 7073) Authorize the County Administrative Officer to sign a Regional Early Action Planning (REAP) 2.0 Tribal and Rural Allocation Grant Application on behalf of Calaveras County.

Public Comment • None
Motion to approve Action Item – Passed 5 – 0.

28. Action Item – Administrative Office (ID # 7060) 1) Adopt Request for Qualifications 22-1040-10- 906 for Architectural and Engineering Services for the Calaveras County Animal Shelter; 2) Authorize the Purchasing Agent to incorporate any minor edits to the Request for Qualifications; and 3) Authorize the Purchasing Agent to solicit qualifications for architectural and engineering services.

Motion to approve Action Item – Passed 5 – 0.

29. Action Item – Administrative Office (ID # 7061) 1) Adopt Request for Qualifications22-1040-11- 906 for Architectural and Engineering Services for the Calaveras County District Attorney Building; 2) Authorize the Purchasing Agent to incorporate any minor edits to the Request for Qualifications; and 3) Authorize the Purchasing Agent to solicit qualifications for architectural and engineering services.

• Craig Pedro – CAO – this is to issue a qualification for an architect, then we can discuss more about the funding. This project is sorely needed.
Public Comment
Motion to approve Action Item – Passed 5 – 0.

Supervisor Announcements • None

Recognition and Acknowledgments

30. Proclamation – County Board of Supervisors (ID # 7051) Adopt a Proclamation recognizing Merita Callaway for her 25 years of service to the residents of Calaveras County and congratulating her on her retirement.

• All Supervisors shared in reading the proclamation.
Supervisor Stopper – I don’t know what I will do without you, no one brings out my 12-year-old self as you do. Thank you and we love you.
Cori Allen – HHS Director – I love and adore you. I will never forget the day I met you. You have done nothing but lean into health and human services. You made sure people who handled the covid van were treated well as some were discriminated against. You have connected with my team in housing, and behavioral health. I wish you the best of health in your travels.
Robert Pachinger – Director of Public Works – you have always been a great supporter of public works. All of us in public works congratulate you and will miss you.
Rachelle Whiting – Undersheriff – has been a roller coaster of ups and downs. Sometimes you are our greatest adversary and ally but always keep an eye on our budget. You put your constituents first. Thank you for being such a wonderful woman in public service. We wish you the best of luck and thank you for everything.
Dan Jargonson – Assembly Member Frank Bigelow’s staff – it is very difficult to be in public office for so long, it is so rare. You have so many talents and skills. I toured the animal shelter and met wonderful people there and we have that bond going forward, helping the animal shelter. Thank you.
Ranger Ray – Calaveras Ranger District Hathaway Pines – want to express our appreciation and thank you for all your service.
Shirley – previously from Health & Human Services – wonderful working with you. We respected and appreciated your support in the CAO office. Enjoy your retirement.
Gail Bunge – D3 School Board – thank you for representing everyone, answering all questions, emails, and attending all events, has been a mentor and dear friend to me. She has done so many things far above what Supervisors need to do. Thank you and we will miss you.
Peter Maurer – previous Planning Director – we have been friends for many years and I appreciate you and your support. Congratulations.
Sam Leach – Chief Probation Officer – I appreciate how you behave when no one is paying attention, you always kept an eye on us and supported us when no one saw it. You reached out on how we were doing or came and saw us. Appreciate your service and you deserve a wonderful retirement.
Michael Chimenti – previous Superintendent of Vallecito School District – she did so much for our school district and helped us become financially solvent, you have done so much for kids, and knew I could count on your support. I wish you the best.
Martin Huberty – newly elected D3 Supervisor – I treasure you and the time you have taken to guide me, your friendship means the world to me and I will do you proud.
Daughter – I am so happy I was raised here and I am so grateful to have such a wonderful mother.
Supervisor Garamendi – I am going to miss your wisdom and friendship. Thank you and it was an honor to serve with you.
Chair Folendorf – you have given this community so many commitments. I cherish your wisdom and friendship and you will be truly missed.
Supervisor Tofaenlli – we worked together for a long time, and we agreed on probably 3 things but always remained friends, and we will continue to be friends. Enjoy retirement.
Sarah Edwards – County Counsel – thank you for being so supportive of staff, it means a lot. Thank you for your advice and for your feedback on grammar and style.
Craig Pedro – CAO – we have known each other for as long as you have been in office. I only came out of retirement because of you and this community. I have enjoyed the time we have had together. Thank you for your support.
Motion to approve proclamation – Passed – 4-0-1 (Supervisor Callaway abstained).

Supervisor Callaway – thank you to all, you made my journey awesome and it’s been an honor to serve the community and the colleagues I have had. I am truly thankful for everything that has happened to me because of you. Animal services are my favorite. Thank you for being here.


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