Calaveras County Board of Supervisors Meeting Notes – 3/26/2024

A lot of discussion on the County’s compensation plan and the proposed animal shelter. If you want to see all the PowerPoint presentations, there’s a link to the video below.  Great big thank you to Janet!

bos-meeting-notes-03-26-24

Or watch the video.  As always, an excellent job Janet!

Closed Session Agenda

1. Pursuant to Govt. Code § 54957(b)(1): Public Employee Annual Performance Evaluation – Title: County Executive Officer.

2. Pursuant to Govt. Code § 54956.9(d)(2), conference with legal counsel re anticipated litigation (one case) – significant exposure to litigation.

3. Pursuant to Govt. Code § 54956.9(d)(2), conference with legal counsel re anticipated litigation (one case) – significant exposure to litigation.

https://bos.calaverasgov.us/Portals/BOS/Documents/Agenda Links/60-Day Notice of Violations and Intent to Sue – Calaveras County Rock Creek LF 03-08-24.pdf

4. Pursuant to Govt. Code § 54957.6, conference with County-designated labor negotiators Teresa Hitchcock, Marcos Munoz, and Judy Hawkins regarding the following employee organizations: Service Employees International Union (SEIU) Local 1021; Sheriff’s Management Unit (SMU); Calaveras County Public Safety Employees Association (CCPSEA); Deputy Sheriffs’ Association (DSA); Calaveras Management Union; Calaveras Supervisors Union; unrepresented employees.

 

Staff Announcements

• Lisa Medina – Environmental Management Agency Director – Saturday April 13th, 2nd rabies and microchip clinic at the Government Center; also have Calaveras Airport Day on April 13th, hosting an adoption event at the airport event. FOCAS will have a booth at the event as well.

Recognition and Acknowledgments

5. Proclamation – Administrative Office (ID # 7815) Approve a Proclamation Designating March 2024 as Women’s History Month in Calaveras County.

• Supervisor Folendorf read the proclamation.
Motion to approve Proclamation – passed 5 – 0.

6. Proclamation – Administrative Office (ID # 7816) Adopt a Proclamation honoring Judith Marvin for her distinguished service in documenting and preserving the history of Calaveras County.

• Supervisor Huberty read the proclamation.
Motion to approve Proclamation – passed 5 – 0.

7. Proclamation – Administrative Office (ID # 7852) Adopt a Proclamation recognizing former District 3 Supervisor Merita Callaway as the 2024 Woman of the Year for Senate District 4, and adopt a Proclamation recognizing Melissa Eads for being the Senate District 4 Honoree for 2024’s Women Making HERstory for Calaveras County.

• Supervisor Tofanelli read the proclamation re Merita Callaway.
• Merita Callaway – thanked Supervisor Huberty for nominating me for this award, myconstituents and county staff. It was my honor to serve.
Motion to approve Proclamation – passed 5 – 0.
• Supervisor Foldendorf and Dana read the proclamation re Melissa Eads from the County and Senator’s Office.
Motion to approve Proclamation – passed 5 – 0.

8. Proclamation – Public Health Services (ID # 7820) Adopt a proclamation declaring the week of April 1, 2024 through April 7, 2024 as Public Health Week, recognizing the fundamental role that Calaveras Health and Human Services – Public Health Division (CCPH) plays in the well-being of our community.

• Chair Garamendi read the proclamation.
Courtney Atnip – Program Manager with Calaveras County Health Department – honored to be representing public health divisions. The national public health theme this year is protecting, connecting, and thriving. I grew up here and it embodies the vision of now and the future of Calaveras County. We provide resources to our community in a multitude of ways and collaborate with many partners. We distribute and provide education to the community, emergency preparedness for our rural community. Reaching people where they are at via our mobile unit. We provide coordination of care for children and the elderly. We placed a vending machine that offers basic necessity in our community center to provide access to all. We embrace this years theme. Thank you for recognizing the work and dedication of our public health team.
Motion to approve Proclamation – passed 5 – 0.

General Public Comment

Please review .pdf and/or video for additional information

Consent Agenda

9. Minutes of Board of Supervisors – Special Meeting – Mar 5, 2024 9:30 AM

10. Action Item – Administrative Office (ID # 7829) Approve and Authorize the Board Chair to sign a Letter of Support for AB 2471 to permanently remove the recertification renewal fee for all Public Health Nurse certificate holders.

11. Action Item – Administrative Office (ID # 7827) 1) Establish Behavioral Health Capital Improvement Project for new centralized building, and 2) Approve related budget transfers. Requires a 4/5th affirmative vote of the Board of Supervisors.

12. Resolution – County Clerk-Recorder & Registrar of Voters (ID # 7847) Adopt a Resolution declaring the results of the canvass for the March 5, 2024 California Presidential Primary Election

13. Action Item – Economic & Community Development (ID # 7844) Approve and Authorize the Board Chair to sign a letter of support requesting Congressional Appropriations from Senator Padilla in the amount of $3,000,000 for workforce housing development in Calaveras County.

14. Resolution – Human Resources (ID # 7828) (1) Adopt a resolution appointing Peter Maurer as Interim Planning Director while the Planning Director position is vacant and recruitment is ongoing, and (2) Authorize the Board Chair to sign an Employment Agreement with Mr. Maurer.

15. Action Item – Human Resources (ID # 7836) Give authorization to the County Executive Officer to negotiate changes to the County’s CalPERS Contract, adding Peace Corps as an option for Service Credit Purchase.

16. Agreement – Behavioral Health (ID # 7822) Authorize the Board Chair to sign Amendment 03 to the Agreement with the California Mental Health Services Authority for the provision of the Behavioral Health Quality Improvement Program (BHQIP) with a notto-exceed value of $72,650; this amendment will modify the fiscal section of the Agreement controlling when funds are subject to an administrative fee.

17. Action Item – Health and Human Services Agency (ID # 7824) Verify that the Calaveras Child Care Council (CCCC) Membership meets the representation requirements mandated by Welfare & Institutions Code Section 260 and authorize the Board Chair to sign the Certification Statement Regarding Composition of LPC Membership.

18. Action Item – Health and Human Services Agency (ID # 7848) Approve and Authorize the Board Chair to sign a Letter of Support in Consideration of Fiscal Year 2025 Congressionally Directed Spending for a Rural Public Health Center.

19. Action Item – Behavioral Health (ID # 7849) Authorize the Director of the Health and Human Services Agency to 1) apply for the Behavioral Health Bridge Housing Grant (Round 3), resulting in potential revenue up to $3,000,000; and 2) execute subsequent agreements resulting from approval of this application, upon approval by the Purchasing Agent and County Counsel.

20. Agreement – Public Works (ID # 7803) Authorize the Board Chair to execute Amendment 11 to Agreement 1200-1806 with Dewberry Engineers Inc. increasing the maximum amount payable by $224,579.14 for a total amount not to exceed $2,801,025.07 for the term of September 1, 2018 through December 31, 2024.

21. Agreement – Public Works (ID # 7804) Authorize the Board Chair to execute Amendment 09 to Agreement 1200-1805 with Dokken Engineering, Inc. increasing the maximum amount payable by $237,614 for a total amount not to exceed $6,949,017 for the term of September 1, 2018 through December 31, 2025.

22. Agreement – Public Works (ID # 7814) Authorize the Board Chair to execute Amendment 08 to Agreement 1200-1808 with Mark Thomas & Company Inc. for final design, right-of-way, and construction support services for the Dogtown Road Bridge Replacement Projects (French Gulch, San Domingo, and Indian Creek), increasing the maximum amount payable under this Agreement by $33,619 for a total amount not to exceed $1,247,735.

23. Agreement – Sheriff (ID # 7810) 1) Approve and authorize the Board Chair to execute a lease with Valley Springs Investment, LLC for a Sheriff’s Office Substation located at Valley Oaks Mall, 200 East Highway 12, Suite C3 in Valley Springs, CA 95252 for an initial term of five (5) years in the amount of $850.00 per month, with five additional one-year options in the amount of $875.00 per month; and 2) Grant delegated authority to the Sheriff and/or Undersheriff to exercise the options to extend.

24. Action Item – Sheriff (ID # 7821) Authorize the Purchasing Agent to issue a blanket Purchase Order (PO) to LC Action Police Supply in the not-to-exceed amount of seventyfive thousand dollars ($75,000.00) for the acquisition of updated law enforcement firearms and equipment during current Fiscal Year 2023-2024.

 

• Supervisor Stopper pulled items 20 and 21.
• Supervisor Tofanelli pulled item 11.
• Teresa Hitchcock – CEO – pulled item 13 from the agenda for later consideration.
Motion to approve consent items 9 – 24 with the exception of 11, 13, 20, 21 – passed 5 – 0.
Item #11
Please review .pdf and/or video for additional information
Public Comment
Motion to approve consent items 11 – passed 5 – 0.
Item #20
Please review .pdf and/or video for additional information
Public Comment • None
Motion to approve consent items 20 – fails 2-3 (no – Supervisors Stopper, Huberty, Garamendi).
Item #21
Public Comment • None
Motion to approve to continue to next meeting items 21 – passed – 5 – 0.

Regular Agenda

25. Agreement – Administrative Office (ID # 7809) 1)Find Project Exempt from CEQA 2)Authorize the Board Chair to execute an Agreement with LDA Partners for the Phase 2 Design and Construction Documents for the Animal Shelter in an amount not to exceed $798,000 with a term ending August 31, 2024; and 3) Authorize the County Executive Officer to sign amendment(s) to the Agreement, if any, so long as it does not affect the not to exceed amount.

• Marcos Munoz – Assistant CAO – seeing approval for Phase 2 design of the animal shelter. Approximately 7.4% of total project cost. RFP sent out. This amount is average.

No motion made – Action Item fails.

26. Informational Item – Human Resources (ID # 7835) Receive a presentation from Stasey Whichel with Evergreen Solutions LLC, on the Classification & Compensation Study conducted for the County.

Stasey Whichell – Evergreen Solutions – provided powerpoint presentation. Please review for detailed information. Calaveras County Compensation, Benefits, and Classification Study – Presentation of Results.
• Purpose of a Compensation Study – An organization’s employees are its most valuable resource and greatest asset. A compensation study is an important tool used by organizations to maintain a competitive advantage.
• Study Goals – Review current compensation system to ensure internal equity. Survey peer organizations to ensure external equity. Produce recommendations to provide the County with a study that is equitable, both internally and externally.
Public Comment • None
Informational Item Only.

27. Informational Item – Public Works (ID # 7784) Receive a presentation on the draft 2024 Calaveras County Department of Public Works Five-Year Capital Improvement Program.

• Robert Pachinger – Director of Public Works – provided powerpoint presentation. Please review for detailed information. Annual CIP presentation. This is a draft and we will bring back final version next month
Public Comment • None
Informational Item Only.

28. Ordinance – Planning (ID # 7826) Conduct a public hearing and by a 4/5 vote, extend Interim Urgency Ordinance #20240213o3193 regulating the demolition of certain historic buildings and structures for one year, and find the adoption of the ordinance to be within the scope of the 2019 General Plan Environmental Impact Report (EIR).

Sarah Edwards – County Counsel – initial urgency order the BOS put into place to protect process of demolition, that expires in 45 days, this extends the ordinance for one year. Staff believes we can have a permanent ordinance to the BOS and in place before that time. Only a one time extension.
Public Comment – Please review .pdf and/or video for comments.
Action Item – passed 5 – 0.

• Supervisor Stopper – motion to reconsider item number 20. Passed 5 – 0.

Item #20:

• Supervisor Stopper – the progression of Wagon Trail Project has been a hard shift for me to support. Understanding the progress, I think the County would be in a bad situation if we don’t move this forward. Motion to approve: Passed 3 – 2 (Supervisors Garamendi and Huberty – no)
Public Comment – None

Supervisor Announcements

• Nothing to report.

 

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