Calaveras County Board of Supervisors Meeting Notes – 4/9/2024

A couple of important proclamations.  Robin Carter retired from HHSA after 30 years — but is now going to go work at the Crisis Center.  And two-thirds of the Calaveras County residents have library cards.  That’s truly an amazing number.

Great big thank you to Janet for the notes.  I edit Janet’s notes for a slight bit of brevity.  I’d encourage you to read through the full notes for all of the discussion.

bos-meeting-notes-04-09 24

Or watch the video.  As always, an excellent job Janet!

Closed Session Agenda

1. Pursuant to Govt. Code § 54957(b)(1): Public Employee Annual Performance Evaluation – Title: County Executive Officer.
2. Pursuant to Govt. Code § 54956.9(d)(2), conference with legal counsel re anticipated litigation (one case) – significant exposure to litigation.

Staff Announcements

• Elaina Belay – Manager at Calaveras County Airport – reminder Saturday, March 13, rain or shine, we will have airport day from 10 a.m. to 3 p.m.

Recognition and Acknowledgments

3. Proclamation – First 5 (ID # 7662) Adopt a Proclamation declaring the month of April 2024 as Child Abuse Prevention “BE THE ONE” Month in Calaveras County.

• Supervisor Tofanelli read the proclamation.
• Amy Eaves – First 5 Calaveras Executive Director – read mission and provided history of Be The One Campaign. We all have the power to Be The One, wear blue throughout the month of April, can post photos on Calaveras website.
Motion to approve Proclamation – passed 5 – 0.

4. Proclamation – Health and Human Services Agency (ID # 7879) Adopt a Proclamation honoring Robin Carter for over 30 years of service to the residents of Calaveras County in the Health and Human Services Agency Eligibility Division.

• Chair Garamendi read the proclamation.
• Cory Allen – HHS Director – thank you for acknowledging the incredible work and history of Robin. She has so much passion for the work. She lifts up people on her staff and community and always reminds everyone there is hope. Her parents are here and did a wonderful job bringing her up in this county. She is a fierce advocate, smart and fortunate she is not leaving our county after retirement. I adore you and am so thrilled about the time I have had to work with you.
Robin Carter – August of 1991, I started this amazing journey, I just wanted to help my community. I have been able to work alongside some of the most talented individuals. Continue to do the great work you do and don’t forget to celebrate your success. I a humbled by the experiences we have shared. Our staff is top notch and the best in the business. Thanked her husband, Craig, for his support and understanding. To her daughter, Cassie, so proud of her for the work you do at HHSA. To my mom and dad, thank you for all you have done for our family, and always encouraging us to do the best we can. This is not goodbye, I will see you soon. I am excited to embark on my new adventure. I will be working at the Resource Connection Director of the Crisis Center, I will continue to work with our community and HHSA.
Motion to approve Proclamation – passed 5 – 0.

5. Proclamation – Library (ID # 7863) Adopt a Proclamation recognizing the week of April 7-13, 2024 as National Library Week in Calaveras County.

• Supervisor Huberty read the proclamation.
• Nancy Gideon – County Librarian – our theme this year is ready, set, library (I don’t get to set the theme). But, the library is the place to come for whatever you need and help wherever we can. I visited a well-known library out of state but they have nothing on us. We have served over 4,500 this past year. 29,000 library holders, digital use is increasing every year. We have a wonderful collection of all mediums – books, audio books, DVDs, digital, etc. Our literacy division helped 118 people last year to help improve in all areas, over 3,300 hours of volunteer work in that division. We continue to serve lunches over the summer, did 5,547 lunches last year over a 28 day period, it will increase this year. 1,100 children enrolled in summer program including receiving free books. The program has grown over the years. We offered 389 library programs to children, adults, youth and over 6,400 people in attendance. We have dedicated staff to make our environment welcoming, inclusive space and assist in any way they can. Friends of the Library partner with us, pay for most of our digital sources, they are the supporters of the mobile library and volunteer hours. We invite you to connect to your libraries. We are committed to make our libraries an inviting space.
Motion to approve Proclamation – passed 5 – 0.

General Public Comment

Please review the .pdf and/or video for additional information

Consent Agenda

6. Minutes of Board of Supervisors – Regular Meeting – Feb 13, 2024 8:00 AM

7. Agreement – Administrative Office (ID # 7812) Approve and authorize the Board Chair to execute Amendment 01 with Clifton Larson Allen LLC, increasing the not to exceed amount to $281,180 for the period June 30,2021 through June 30, 2024 with an additional option for FY24/25.

8. Resolution – Administrative Office (ID # 7855) Adopt a Resolution authorizing the County Executive Officer to apply to the Governor’s Office of Planning and Research (OPR) for a $450,000 Extreme Heat and Community Resilience Program (EHCRP) Grant. This grant would be used to upgrade the heating and air conditioning system at the Copperopolis Armory (Copperopolis Community Center), construct a 100kW solar shade structure with lighting over the parking area, and provide battery backup for emergency
operations.

9. Action Item – Clerk of the Board of Supervisors (ID # 7866) Appointment of applicants to serve on various Committees, Commissions, Advisory Boards and County Service Areas.

10. Action Item – Code Compliance (ID # 7860) 1) Authorize County Nuisance Abatement on property owned by Steven Gardner, in case number CE22-0129, related to the property located at 11647 Odd Fellows St., Valley Springs; APN 070-042-001; 2) Authorize Code Compliance to abate all existing Code violations on the property and specially assess the abatement costs against the property; and 3) Authorize recordation of Notice of Abatement Lien against the property to recover administrative and costs of abatement if not paid by the owner within the timeline prescribed.

11. Agreement – Behavioral Health (ID # 7845) Authorize the 1) Board Chair to sign an Agreement with Health Management Associates, Inc. (HMA) for consulting services to support both planning and implementation of justice involved re-entry services for the term January 1, 2024 through June 30, 2025 for a total not to exceed amount of $233,835; and 2) Director of Health and Human Services to execute any amendments thereto that do not change the not to exceed amount and have gone through proper internal approvals.

12. Agreement – Behavioral Health (ID # 7846) Authorize the 1) Board Chair to sign an Agreement with St. Helena Hospital dba Adventist Health St. Helena and Adventist Health Vallejo for inpatient psychiatric hospital services in an amount not to exceed $250,000 for the period April 1, 2022 through June 30, 2026; and 2) Director of Health and Human Services to execute any amendments thereto so long as they do not affect the not to exceed amount and have gone through proper internal approvals.

13. Agreement – Health and Human Services Agency (ID # 7857) Authorize the Board Chair to sign Amendment 02 to the Memorandum of Understanding for the DisasterCalFresh Program Northern Regional Counties Mutual Aid Plan Protocol for PostDisaster Support/Services Accommodation extending the term through June 30, 2025.

14. Resolution – Health and Human Services Agency (ID # 7859) 1) Authorize the Board Chair to sign an Agreement with René Ramirez, M.D., to serve as the Calaveras County Health Officer for the period of July 1, 2024 through June 30, 2025 for the not-to-exceed amount of $166,400.04 and; 2) Adopt a Resolution appointing René Ramirez, M.D., as the Calaveras County Health Officer, effective July 1, 2024 through June 30, 2025, in line with the aforementioned Agreement; and 3) Authorize the Director of Health and Human Services to sign any subsequent Amendments to this Agreement so long as the not-toexceed amount does not increase.

15. Agreement – Public Works (ID # 7804) Authorize the Board Chair to execute Amendment 09 to Agreement 1200-1805 with Dokken Engineering, Inc. increasing the maximum amount payable by $237,614 for a total amount not to exceed $6,949,017 for the term of September 1, 2018 through December 31, 2025.

16. Agreement – Public Works (ID # 7870) Authorize the Board Chair to execute updated Amendment 09 to Agreement 1200-1805 with Dokken Engineering, Inc. increasing the maximum amount payable by $530,904 for a total amount not to exceed $7,242,306 for the term of September 1, 2018 through December 31, 2025.

17. Agreement – Public Works (ID # 7825) 1) Award Request for Proposals 23-1200-08-925 for construction management services for the Dogtown Road over French Gulch Bridge Project, BRLO-5930(061); and 2) Authorize the Board Chair to execute an Agreement for construction management services for the Dogtown Road over French Gulch Bridge Project with Albat in an amount not to exceed $333,052.

18. Action Item – Public Works (ID # 7853) 1) Accept the work of George Reed, Inc. for the construction of the 2023 Road Resurfacing and Paving Program; 2) Authorize the Board Chair to sign and record the associated Notice of Completion; and 3) Authorize the Department of Public Works to release all retained funds.

19. Action Item – Public Works (ID # 7864) 1) Adopt the design plans, specifications, and estimates (PS&E) for construction of the O’Byrnes Ferry Road Guardrail Project; 2) Authorize the Director of Public Works to incorporate any minor edits to plans and specifications; and 3) Authorize the Department of Public Works to solicit formal construction bids.

• Supervisor Stopper pulled items 16, and 19.
• Supervisor Tofanelli pulled (eliminated) item 15, 16 will replace 15.

Motion to approve consent items 6 – 19 with the exception of 15, 16, and 19 – passed 5-0.
Item #15, 16
Please review .pdf and/or video for additional information.
Public Comment • None
Motion to approve consent items 16 – passes 4-1 (no – Chair Garamendi).
Item #19
Public Comment • None
Motion to approve consent items 19 – passes 5 – 0.

Regular Agenda

Motion to continue items 20, 21, and 22 to another BOS meeting – passes 5 – 0.

20. Informational Item – Health and Human Services Agency (ID # 7819) Receive a presentation on the Calaveras Health and Human Services Agency Strategic Plan 2023 – 2026.

21. Action Item – Eligibility & Employment Services (ID # 7788) 1) Receive the first CalWORKs System Improvement Plan (CalSIP) Report for the period covering July 2021 through June 2026 and 2) Authorize Board Chair to sign related certification.

22. Informational Item – Childrens Services (ID # 7830) Receive a presentation about the State of Families in  Calaveras County.

Supervisor Announcements

• Supervisor Tofanelli – nothing to report but we voted against the $800,000+ for the animal shelter at the last meeting, I would like for admin to get a price for the architectural and structural drawings completed to move forward on construction. Would like to have that discussion. Supervisor Huberty – would like to know if we could get two prices, the one Supervisor Tofanelli is requesting and one just for the dogs drawing. Teresa Hitchcock – CEO – will try to bring back in two weeks but it may be the following meeting depending on the contractor.

• Supervisor Folendorf – last week attended COG meeting, approved CMAC advancement for the Valley Springs school project, I wold like to have that brought back re timeline. At same meeting, discussion re transportation planning, we need to make sure jurisdictions have all projects in the plan or they don’t qualify for funding. If it isn’t in plan we can’t add later because this is federal funding. Then RFP will be going out.

• Supervisor Huberty – attended the Calaveras Mariposa Action meeting and pleased to see the new board members; attended Area 12 on Aging Meeting; commended road crews on their actions at this last storm which we didn’t expect it to be so bad. They did a tremendous job.

Teresa Hitchock – CEO – continue to have our Parks & Rec meetings, I attended the meeting in D5 and D4 and they seem to be going pretty well. Would like public input.

 

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