Calaveras County Board of Supervisors Meeting Notes – 6/11/2024

There was a huge amount of discussion about the budget.  Just reading through the .pdf will take a bunch of time.   Great big thank you to Janet!

bos-meeting-notes-06-11-24

Or watch the video.  As always, an excellent job Janet!

Closed Session Agenda

1. Pursuant to Govt. Code § 54956.8, conference with real property negotiator Marcos Munoz re potential purchase, price, and terms of payment for APN 042-033-014, negotiating party: CENTURY 21 Sierra Properties, Jessee Reyna-Gibbs.

2. Pursuant to Govt. Code § 54957.6, conference with County-designated labor negotiators Teresa Hitchcock, Marcos Munoz, and Judy Hawkins regarding the following employee organizations: Service Employees International Union (SEIU) Local 1021; Sheriff’s Management Unit (SMU); Calaveras County Public Safety Employees Association (CCPSEA); Deputy Sheriffs’ Association (DSA); Calaveras Management Union; Calaveras Supervisors Union; unrepresented employees.
3. Pursuant to Govt. Code § 54956.9(d)(2), conference with legal counsel re anticipated litigation (one case) – significant exposure to litigation.

Staff Announcements

Lisa Medina – Environmental Management Agency Director – June 1 was the first adopt a pet day; we adopted 3 animals. Will have future dates, hopefully, monthly. Last week had a successful rabbies and microchip clinic – 123 rabbies vaccines, 60 microchips given. Next event will not be until September 14 due to the hot weather. We always need volunteers to assist with our animals. Thanked FOCAS for all their assistance. Will have an appreciation event for FOCAS and our volunteers soon.
Peter Maurer – Interim Planning Director – Planning Commission has forwarded the draft zoning code update to you for your action. We are trying to set up a special hearing on July 16 to consider adopting the advised ordinance. I have heard back from four of you, Supervisor Stopper, I hope you are available this date.

Recognition and Acknowledgments

4. Proclamation – Health and Human Services Agency (ID # 7950) Adopt a Proclamation recognizing June 2024 as World Elder Abuse Awareness Month in Calaveras County.

• Supervisor Huberty read the proclamation.
• Susan Gleason – Program Manager for the Adult Services Team – recognized her team for the work they do every day. Our team and agency partners provide so much to our community to provide resources and mitigate abuse. Thank you for this proclamation.
Motion to approve Proclamation – passed 5 – 0.

General Public Comment

Please review .pdf and/or video for additional information.

• Lt. Tim McAllister – last year received a grant for 1,500 man hours. January 1st to today versus last year – DUI collisions down 11%; fatal collisions down 66%; injury collisions down 20%; total collisions including property damage down 5%; DUI arrests up 18%; staffing is at 90%, 2 officers vacant, getting a cadet and one officer returning. Our team is doing a really good job, the grant was very helpful to us.

Consent Agenda

5. Action Item – Clerk of the Board of Supervisors (ID # 7995) Appointment of applicant to serve on the Planning Commission.

6. Agreement – Behavioral Health (ID # 7955) 1) Authorize the Board Chair to sign Amendment 01 to the Agreement with Doctors Medical Center of Modesto, Inc. for psychiatric treatment services, extending the contract term through June 30, 2026, for the not-to-exceed value of $300,000, to be utilized on an as-needed basis; and 2) Authorize the Director of Health and Human Services Agency to execute subsequent amendments so long as proper internal approval has been obtained and the not-toexceed amount does not increase.

7. Agreement – Behavioral Health (ID # 7969) 1) Authorize the Board Chair to sign an Agreement with Changing Echoes for the period of July 1, 2024 through June 30, 2025, for the not-to-exceed amount of $84,600; and 2) Authorize the Director of Health and Human Services to execute subsequent amendments so long as internal approvals have been obtained and the not-to- exceed amount is not increased.

8. Agreement – Behavioral Health (ID # 7983) Authorize the 1) Board Chair to sign an Agreement with Willow Glen Care Center for residential mental health rehabilitation services for adults with serious mental illness, in an amount not to exceed $200,000 for the period of July 1, 2024 through June 30, 2025; and, 2) Director of Health and Human Services Agency to execute amendments thereto so long as internal approvals have been obtained and the not to exceed amount does not increase.

9. Agreement – Behavioral Health (ID # 7984) 1) Authorize the Board Chair to sign an Agreement with LocumTenens.com for the period of July 1, 2024 through June 30, 2025, for the not-to- exceed value of $750,000; and 2) Authorize the Director of Health and Human Services to execute subsequent amendments so long as internal approval has been obtained and the not-to- exceed amount is not increased.

10. Agreement – Behavioral Health (ID # 7985) 1) Authorize the Board Chair to sign the Intra- Agency Memorandum of Understanding (MOU) between Health and Human Services Behavioral Health Division and First 5 to administer the Strengthening Families Program for the period of July 1, 2024 through June 30, 2025 for the not-to-exceed value of $210,000; and 2) Authorize the Director of the Health and Human Services Agency to sign amendments to the MOU, so long as the not-to-exceed value does not change.

11. Agreement – First 5 (ID # 7991) Authorize the Board Chair to 1) Sign the Grant Award Notification from California Department of Social Services (CDSS) for the Quality Counts California Quality Improvement Grant; and 2) Authorize the Health and Human Services Director to sign the Agreement and any and all other required documents, resulting in revenue in the amount of $24,261 annually over the period of July 1, 2024 through June 30, 2027 for a total of $72,783.

12. Agreement – Economic & Community Development (ID # 7908) 1) Make a finding of public benefit; and 2) Approve and authorize the Board Chair to execute the West Point Lions Club lease agreement for a five (5) year term beginning upon mutual execution through June 30, 2029 with an annual lease amount of $1.

13. Resolution – Human Resources (ID # 8000) 1) Adopt a resolution appointing Craig Pedro as Interim Public Works & Transportation Director while the position is vacant and recruitment is ongoing, and 2) Authorize the Board Chair to sign an Employment Agreement with Mr. Pedro.

14. Agreement – Human Resources (ID # 8001) Authorize the Board Chair to execute a services contract with Evergreen Solutions, LLC for the period of July 1, 2024 through September 30, 2024 in an amount not to exceed $74,000, to perform an Organizational Review of the Health & Human Services Agency (HHSA).

15. Action Item – Integrated Waste Management (ID # 7999) Approve increase to Blanket Purchase Order for Holt of California Inc in an amount not to exceed $65,000 for the period of July 1, 2023 through June 30, 2024.

16. Action Item – OES (ID # 7973) Approve a revised Designation of Applicant’s Agent forNon-State  Agencies (Cal OES 130 Form), designating the County Executive Officer, Assistant County Executive Officer and the Director of Emergency Services as authorized agents.

17. Resolution – Planning (ID # 7944) Adopt resolution to amend Resolution No. 2023012r011 approving the request for allocation of REAP 2.0 grant funds.

18. Agreement – Public Works (ID # 7986) 1) Award Invitation to Bid 23-1200-19-913 for construction of the O’Byrnes Ferry Road Guardrail Project; and 2) Authorize the Board Chair to execute a construction contract with Midstate Barrier, Inc. in an amount not to exceed $98,777.

19. Action Item – Public Works (ID # 7987) Approve a budget transfer for the Mokelumne Hill Lighting District in the amount of $2,000, requiring 4/5 affirmative vote of the Board of Supervisors.

20. Action Item – Public Works (ID # 7988) Approve a budget transfer for CSA 8 – Spring Hills in the amount of $15,100, requiring 4/5 affirmative vote of the Board of Supervisors.

21. Action Item – Public Works (ID # 7989) Approve increase to Blanket Purchase Order for McCoy Truck Tire Service Center, Inc. for a total amount not to exceed $85,000 for the period of July 1, 2023 through June 30, 2024.

22. Agreement – Public Works (ID # 7952) 1) Award RFP 23-1200-15-925 for Construction Management services for the Bridge Preventative Maintenance Program; and 2) Authorize the Board Chair to execute an Agreement with Consor North America, Inc for construction management services for the Bridge Preventative Maintenance Program in an amount not to exceed $316,900 for a term beginning May 29, 2024, and terminating upon project completion.

Motion to approve consent items 5 – 22 – passed 5 – 0

Regular Agenda

23. Ordinance – Agriculture (ID # 7972) 1) Conduct a Public Hearing, 2) Adopt an ordinance amending Calaveras County Code Chapter 3.50 to update Annual Device Registration Fees for Commercial Weighing and Measuring Devices consistent with California Business & Professions Code Section 12240; and 3) Authorize summary publication.

• Jesse Fowler – Director – here to answer any questions.
Public Comment • None
Motion to approve Ordinance – passed 5 – 0.

24. Informational Item – Administrative Office (ID # 8002) Receive a presentation from Lionakis on the Phase II Architectural and Engineering Services for Schematic Design of the District Attorney Building.

Public Comment • None
Informational Item Only.

25. Resolution – Administrative Office (ID # 7994) Approve a resolution of the County Board of Supervisors of the County of Calaveras authorizing examination of sales or transaction and use tax records related to the administration and collection for Measure A.

• Theresa Hitchcock – CEO – this is an amendment to the resolution that was passed on April 23. Was a template by the state and requested this amendment to include sales andvtransaction use tax.
Public Comment • None
Motion to approve Resolution – passed 5 – 0.

26. Action Item – Administrative Office (ID # 7960) 1) Receive a presentation on the FY 2024-25 CEO Recommended Budget; and 2) Provide the CEO with direction regarding any changes to the CEO Recommended Budget.

• Marcos Munoz – Assistant CAO – presented power point presentation. Please review for detailed information. Denise ? – Deputy CAO – will track changes by BOS.
• The Recommended/Proposed Budget: The CEO’s proposed spending for the next fiscal year, as submitted to the BOS, must be approved by June 30. The Preliminary Budget: The budget as formally approved the BOS. Allows the county to operate July through September. The Adopted Budget: The budget as formally adopted by the BOS. The Budget, with main revisions must be approved by October 2 of each year.
• Budget Process to Date: Timeline: Department Heads and staff compiled budgets and submitted to the CEO’s office on April 5. Meetings were held between Administration and Departments from April 8 – April 26. Administration and IT worked on the budget book development April 29 – May 17. Budget was published to the County website on May 20.
• Slide showed breakdown of discretionary fund in a pie chart that was too small to read.
• Biggest pie was Sheriff’s office, then Administration at 10%, DA’s budget 7%; HR budget – big portion is insurance.

Supervisor Announcements

• Supervisor Folendorf – last week attended COG meeting, on track with Valley Springs school project; city was awarded money to close up Murphy Grade project. Attended meeting with Martin Huberty re Common Grounds with all organizations across the county.
• Supervisor Huberty – attended Area 12 Agency on meeting and several meetings on the closing of Common Grounds; attended CMCAA Board meeting in Mariposa; asked BOS re next meeting in two weeks, requested starting meeting at 10 a.m. so BOS can participate in special olympics. Sarah Edwards – County Counsel – public event, so long as no county business is discussed ok for all BOS to attend. BOS agreed next meeting will start at 10 a.m.
• Chair Garamendi – will have special meeting on July 16 for Title 17.

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