Interesting meeting.
bos-meeting-notes-04-11-23Here’s the link for today’s video where you can watch the full meeting. Thank you Janet!
Supervisor Garamendi was absent.
Staff Announcements
• Jessie Fowler – Agriculture Commissioner and Director of Weights & Measures – April of 2023 is invasive pest and weed month. Dedicated to increase public awareness. Can travel on soil, seeds, plants, produces, vehicles, trees, etc. If you see any non-native insects, plants, etc. please call 209-754-6505.
• Lisa Medina – Environmental Management Agency Director – last Saturday had a successful rabies and microchip clinic with FOCAS. Over 166 rabies vaccines were given; 139 microchips given. Next clinic will be Saturday, June 10, 2023, at the Government Center in San Andreas, from 9 a.m. to noon.
Recognition and Acknowledgments
1. Proclamation – Clerk of the Board of Supervisors (ID # 7219) Adopt a Proclamation
recognizing the 2023 Valedictorian and Salutatorian from Bret Harte High School.
• Supervisor Huberty read the proclamation.
Motion to approve proclamation – Passed – 4-0, 1 absent.
2. Proclamation – Clerk of the Board of Supervisors (ID # 7221) Adopt a Proclamation Honoring Bret Harte High School’s 2023 CIF Division V Girls’ Basketball Championship.
• Supervisor Folendorf read the proclamation.
Motion to approve proclamation – Passed – 4-0, 1 absent.
3. Proclamation – Health and Human Services Agency (ID # 7218) Adopt a Proclamation declaring the month of April 2023 Alcohol Awareness Month in Calaveras County.
• Supervisor Stopper read the proclamation.
• Substance Abuse Department – most common use, is a depressant, and negative consequences can occur. If concerned, my staff will be available this month free of charge for alcohol screening. Call us at 754-6555 or stop by at 891 Mt. Ranch Road, Bldg
Motion to approve proclamation – Passed – 4-0, 1 absent.
General Public Comment • None
Consent Agenda
4. Minutes of Board of Supervisors – Regular Meeting – Mar 14, 2023 8:00 AM
5. Ordinance – County Counsel (ID # 7272) Adopt an ordinance adding Chapter 9.25, Protection of Critical Infrastructure, to Title 9, Public Peace, Morals and Welfare, of the Calaveras County Code.
6. Agreement – Administrative Office (ID # 7276) 1) Award informal Invitation to Bid (ITB) No. 22- 1040-21-910 to ACCO Engineered Systems; 2) Authorize the Board Chair to execute an Agreement with ACCO Engineered Systems for the HVAC Automation Controls Upgrades for the Sheriff’s Office in an amount not to exceed $154,532.00 with the term ending June 30, 2023; and 3) Authorize the Purchasing Agent to sign amendment(s) to the Agreement, if any, so long as it does not affect the not to exceed amount.
7. Agreement – Administrative Office (ID # 7277) 1) Award informal Invitation to Bid (ITB) No. 22- 1040-22-910 to ACCO Engineered Systems; 2) Authorize the Board Chair to execute an Agreement with ACCO Engineered Systems for the HVAC Automation Controls Upgrades for the Calaveras County Jail in an amount not to exceed $131,166.00 with a term ending June 30, 2023; and 3) Authorize the Purchasing Agent to sign amendment(s) to the Agreement, if any, so long as it does not affect the not to exceed amount.
8. Action Item – Health and Human Services Agency (ID # 7182) Approve the Health and Human Services Agency – Behavioral Health Division Mental Health Program’s (MHP) Mental Health Services Act (MHSA) FY 2022-23 Annual Update. Item #8 pulled and will be brought back at another time.
9. Agreement – Human Services (ID # 7240) Authorize the Board Chair to execute Amendment 01 to the sublease Agreement with Central Sierra Child Support Agency for office space located at 509 E. St. Charles in San Andreas, CA resulting in revenue of up to $32,220 for the period October 1, 2020, through June 30, 2023.
10. Agreement – Information Technology (ID # 7146) Approve, and authorize the Board Chair to sign, an agreement with CentralSquare for implementation of the budget module, in the not-to- exceed amount of $52,200 for the period of February 28, 2023, through December 31, 2023.
11. Agreement – Public Works (ID # 7197) 1) Award Request for Proposals 22-1010-15-925 for construction management services for the 2019 Winter Storms Rail Road Flat Road Slide Repair Project, KCB-CALCO-0003-1; and 2) Authorize the Board Chair to execute an Agreement for construction management services for the 2019 Winter Storms Rail Road Flat Road Slide Repair Project with Dewberry Engineers Inc. in an amount not to exceed $146,705.30.
12. Action Item – Public Works (ID # 7228) Approve increase to Blanket Purchase Order for Foothill Materials in an amount not to exceed $75,000 for the period of July 1, 2022 through June 30, 2023.
13. Action Item – Public Works (ID # 7150) 1) Accept the work of JV Lucas Paving, Inc. for the construction of the Road Resurfacing and Paving Program – Murphys Roads Project; 2) Authorize the Board Chair to sign the associated Notice of Completion for recordation; and 3) Authorize the Department of Public Works to release all retained funds.
14. Agreement – Administrative Office (ID # 7259) 1) Award Invitation to Bid 22-1040-09-914 for the construction of the Electrical Service Replacement for the County Government Center; 2) Authorize the Board Chair to execute an Agreement with Bockmon & Woody Electric Company, Inc., in an amount not to exceed $547,000.00 for the period of April 11, 2023 through June 30, 2024; and 3) Authorize the County Executive Officer to sign amendment(s) to the Agreement, if any, so long as it does not affect the not to exceed amount.
• Robert Pachinger – Director of Public Works – would like to pull item #11 and bring back at the next meeting.
Motion to approve consent agenda items 4 – 14, minus items 8 and 11 – Passed – 4-0, 1 absent.
Regular Agenda
15. Action Item – Human Services (ID # 7241) Authorize the Board Chair to sign a Letter of Support to Advocate for State General Fund to Provide Emergency Preparedness and Disaster Response Support to County Human Services Agencies.
• Cori Allen – HHS Director – asking for BOS to consider signing letter to advocate for money for state disaster money. No current funding that comes to our agency to support our efforts. Handed a document to the BOS with statistics. During 2023, had five warming centers, four shelters open due to storms, 461 applications submitted to federal emergency disaster recovery center, 15 incidents in the last two years. Had 461 potential bed support since January 2023 began, only served 14 people but you never know when more people will need shelters. 17 days for warming centers to be opened which include staffing. 16 days at Frog Town, 17 days in San Andreas – 85 staff in that period that were pulled from their regular jobs. Asking to sign support for state general dollars.
Public Comment • None
Motion to approve action item – Passed – 4-0, 1 absent.
16. Informational Item – Public Works (ID # 7246) Receive information regarding the Clean California Local Grant Program Cycle 2.
• Kelly Zahniser – Deputy Director of Operations & Maintenance – Public Works – presented documents to the BOS. CalTrans has created this opportunity and looking for projects for beatification, add art, remove liter. Challenge for our department is local match. Read requirements of grant. Our preliminary review shows that San Andreas, West Point and Murphys will meet all criteria. For Cycle 2, projects will be selected based on community needs, exchange and beautify public space, plants that will assist with global warming, increase walking and biking in communities, etc. We believe we can do two to three applications. Would like your feedback so we can bring it back to our team and work on the grant application and bring back to the BOS. We need this done by the 28th of this month.
Public Comment • None
Informational Item Only.
17. Agreement – Administrative Office (ID # 7261) 1) Authorize the Board Chair to execute an Agreement with Lionakis for the Phase 1 Program and Feasibility Study for the District Attorney Building in an amount not to exceed $58,635.00 with a term ending July 31, 2023; and 2) Authorize the County Executive Officer to sign amendment(s) to the Agreement, if any, so long as it does not affect the not to exceed amount.
• Jamie Andriola – Administrative Analyst II – received three bids, and Lionakis was deemed the most qualified.
Public Comment • None
Motion to approve action item – Passed – 4-0, 1 absent.
18. Agreement – Administrative Office (ID # 7274) 1) Authorize the Board Chair to execute an Agreement with LDA Partners for the Phase 1 Programming and Conceptual Design for the Animal Shelter in an amount not to exceed $247,500.00 with a term ending August 11, 2023; and 2) Authorize the County Executive Officer to sign amendment(s) to the Agreement, if any, so long as it does not affect the not to exceed amount.
• Jamie Andriola – Administrative Analyst II – received qualifications from five firms and LDA
was deemed most qualified. Requesting approval for Phase 1.
Public Comment • None
Motion to approve action item – Passed – 4-0, 1 absent.
Supervisor Announcements
• Supervisor Huberty – attended Area 12 on Aging last week. It was very informative.
• Supervisor Folendorf – thank you for those who attended meetings on my behalf last week.
• Supervisor Stopper – attended COG meeting on behalf of Supervisor Folendorf.
• Chair Tofanelli – attended COG meeting last week, attended Mountain County ZMS Agency meeting, resolved issues in Mariposa County with ambulance service, came to agreement with Mercy Ambulance for at least another 90 days until a contract is in place with them.
