Calaveras County Board of Supervisors Meeting Notes – 1/23/2024

Looking through the agenda. you might think this was going to be an easy meeting.  Not so!  In the Consent Agenda, an interesting discussion and then in the Regular Agenda, #18 was a lot of information about the new animal shelter.  Please read through Janet’s notes.  If you want to get even more information, there’s a link to the video below.  Great big thank you to Janet!


Or watch the video.  As always, an excellent job Janet!

Staff Announcements

• None

Recognition and Acknowledgments

3. Proclamation – Health and Human Services Agency (ID # 7721) Adopt a Proclamation
proclaiming January 2024 as Mentoring Month in Calaveras County.

• Supervisor Stopper read the proclamation.
• Maylee Johnson – Deputy Director of Social Services – CASA mentors and volunteers have been vital to a lot of our children. Having consistent support of adults has been invaluable.
• Kaila Gaffney – Manager of CCOE Youth Mentoring Program – youths are matched 1-1. We provide training and mentors/mentees spend at least two hours together per week for one year. We do a lot of fun activities. Mentees learn to improve self-confidence and their future. We receive funds from CCOE, grants and other sources. We are always looking for mentors.
Motion to approve Proclamation – passed 5 – 0.

General Public Comment

Please review the video and notes for additional information.

Consent Agenda

4. Minutes of Board of Supervisors – Regular Meeting – Dec 12, 2023 8:00 AM

5. Minutes of Board of Supervisors – Regular Meeting – Jan 9, 2024 8:00 AM

6. Agreement – Administrative Office (ID # 7726) 1) Award RFP 23-1040-10-918 for the
Behavioral Health Building Architectural and Engineering Services; 2) Authorize the
Board Chair to execute an Agreement with 19six Architects for the Behavioral Health
Building Architectural and Engineering Services an amount not to exceed $1,383,830 with
a term ending June 30, 2026; and 3) Authorize the County Executive Officer, or designee,
to sign amendment(s) to the Agreement, if any, so long as it does not affect the not-to-exceed amount.

7. Action Item – Clerk-Recorder/Archives & Museum (ID # 7720) At the recommendation of the Calaveras County Historical Society, approve the transfer and donation of Native American artifacts worth an estimated $3,000 to the MACT Health Board, a non-profit Tribal Corporation, for its new Native American cultural museum located in Angels Camp.

8. Action Item – Clerk of the Board of Supervisors (ID # 7737) Appointment of applicants to serve on various Committees, Commissions, Advisory Boards and County Service Areas.

9. Action Item – District 1 (ID # 7732) Make a public benefit finding and approve Supervisor Tofanelli’s request to redistribute $1000 of District 1 Travel Fund allocation to the Rotary of San Andreas. Requires a 4/5 vote of the Board.

10. Agreement – Health and Human Services Agency (ID # 7722) Authorize the Board Chair to execute Amendment 01 to the Agreement with Rite of Passage Adolescent Treatment Centers and Schools, Inc. for the provision of specialty mental health services, increasing the not-to- exceed amount to $750,000 per fiscal year over the period of July 1, 2022 through June 30, 2024, to be utilized on an as-needed basis, and incorporating new payment reform rates and Medi-Cal requirements.

11. Agreement – Health and Human Services Agency (ID # 7723) Authorize the Board Chair to execute an Agreement with Grace Home II for the provision of board and care services in an amount not to exceed $50,400 for the period of January 1, 2024 through December 31, 2024.

12. Action Item – Health and Human Services Agency (ID # 7735) Authorize the Board Chair to sign a Certificate of Compliance for the Subvention Program with the California Department of Veterans Affairs for Fiscal Year 2023-24.

13. Action Item – Health and Human Services Agency (ID # 7736) Authorize the Board Chair to sign a Certificate of Compliance for the Medi-Cal Cost Avoidance Program with the California Department of Veterans Affairs for Fiscal Year 2023-24.

14. Agreement – Public Health (ID # 7730) Adopt a Resolution authorizing the Board Chair to approve the Agreement Funding Application CHVP 23-05 for State General Funds to implement an evidence-based home visiting program through the California Department of Public Health, Maternal, Child, and Adolescent Health (MCAH) Division resulting in additional revenue of up to $426,765 in Fiscal Year 2023-24.

15. Ordinance – Human Resources (ID # 7728) Adopt an ordinance repealing the portion of Ordinance 2251 codified as County Code Section 2.64.575, the County Alcohol/Drug Abuse Policy, and authorize summary publication.

16. Agreement – Public Works (ID # 7724) Authorize the Board Chair to execute Amendment 10 to an Agreement with Dewberry Engineers Inc. increasing the maximum amount payable by $379,925 for a total amount not to exceed $2,576,445.93 for the term of September 1, 2018 through December 31, 2024.

17. Agreement – Public Works (ID # 7671) Authorize the Board Chair to execute Amendment 02 to the Agreement with Dokken Engineering, Inc. for final design, right-of way, and construction support services of the Calaveritas Road Bridge Rehabilitation Project, increasing the maximum amount payable under this Agreement by $23,313 to an amount not to exceed $580,926.

• Adam Lewis – requested to remove item #8.
Motion to approve consent items 4 – 17 except 16 – passed 5 – 0.

Item #16

Adam Lewis – Miwok tribal member, culture resource specialist – re Wagon Trail – would like to pull item #16. I have been working with the county on this project since its inception. We have concerns about cost-cutting items. We did our best to accommodate the work plan with Sukut, but then things were cut in 1/2, and hourly wages were cut, we have questions re this. We need to come forward with an agreement so it doesn’t die out.
Debra Grimes – Miwok Tribal Vice Chair, Tribal Culture Resource Specialist – here to build and have a wonderful relationship. We want to work together professionally. We have engaged in this project with CalTrans since its adoption. The tribe had a year budget. We have removed burials and artifacts from this project. There is equipment ready to run. We oppose the budget being presented to you. We oppose the cut to the hourly rate.
Robert Pachinger – Director of Public Works – I am sorry we are having this difficulty. We have been working hard to preserve the cultural history and we remain committed to honoring the cultural history. We have to balance the work with what we have in our budget. There are still some unknowns and changes in the schedule. We wanted to process this amendment to keep it funded. The issue with the rate is we requested justification for it, watch the budget. The rate provided to us was by CalTrans which is the rate that is used. This is the source of the issue now. The tribe has told us that there is updated rates and CalTrans is looking at it too. We are ready to honor the rates agreed upon. Currently, the difference is about a 35% increase. Trying to keep funding for the cultural work that needs to take place now.
Public Comment • None
Motion to approve consent item 16 – passed 3 – 2 (no – Chair Garamendi & Supervisor Stopper)

Regular Agenda

18. Informational Item – Administrative Office (ID # 7727) Receive a Presentation from LDA Partners, Inc., Regarding the Phase 1 Programming and Conceptual Design for the New Animal Shelter.

• Jamie from Animal Control introduced Eric – ADL Partners re Phase 1 – PowerPoint presentation presented. Please review for detailed information.
• Project Goals: Facility serving modern needs; durable; quality; energy efficient; comprehensive animal care; be a welcoming environment; animal and staff well-being.
Public Comment – Please review the video and notes for additional information.
Informational Item Only – Passed – 5 – 0.

19. Resolution – Human Resources (ID # 7733) Approve a resolution establishing a new (non-DOT) County Drug Free Workplace Policy, effective February 23, 2024.

• Judy Hawkins – HR Resource and Risk Management Director – bringing a new drug-free workplace policy. Will be in effect in 30 days and meets all requirements under state and federal laws. The policy lays out better definitions for what that means and lays out reasonable suspicion testing. It is not a catch-all but making sure our employees are not under the influence and are doing their jobs. Management will have appropriate training regarding alcohol and drugs (both legal and illegal). The policy lays out that we will not discriminate against off-duty use but ensure employees are not impaired on duty.
Public Comment • None
Motion to approve Resolution – Passed – 5 – 0.

Supervisor Announcements

• Supervisor Stopper – nothing to report
Supervisor Tofanelli – Regarding our general plan, adding an ordinance in place to protect historic buildings and land. When done, needs to go to the Planning Commission first then come to us. Things going on that we should have staff prepare an urgent ordinance that addresses this issue regarding historical buildings and lands. Several counties have had these documents in place due to the time it takes to get a permanent ordinance in place. I would like to ask if we can have staff put an emergency ordinance in place. Sarah Edwards – County Counsel – given the zoning code up and ordinances coming out of Planning, I agree with Supervisor Tofanelli.  Chair Garamendi – seeking direction from BOS regarding this matter. Supervisor Stopper – will this hold up any other parts? Sarah Edwards – I think we can get the urgency ordinance fairly quickly and not affect others. Supervisor Stopper – I can support this. Chair Garamendi – consensus to bring forward an urgency ordinance and see the hardwood ordinance as well which was already put forward.
• Supervisor Folendorf – The new acting District for CalTrans is Grace ?. Has been with us a long time as a staffer. February 8th will have another meeting in Tuolumne County OES regarding structure for producers.
Supervisor Huberty – On the 11th attended the Agency on Aging meeting, and on the 22nd attended the CSCSA meeting, both agencies are healthy and doing well.
• Chair Garamendi – attended RCRC last week, and hopes to break ground this year. I joined the sub-committee for the Williamson Act 2.0. Sit down and talk with Dept. Of Conservation and hopefully get some funds back to the county.

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