Calaveras County Board of Supervisors Meeting Notes – 10-10-2023

Important comments in the Staff Announcements, particularly info on Cyber Security Month. In the regular Agenda section, discussion on the shortage of social workers for the county. If you know of anyone, please have them apply!

Thank you Janet.

Supervisor Stopper was not present.

Staff Announcements

Stan Moore – IT, introduced and Mark: October is national cyber security month. Mark – The idea is to educate employees and the public about being cyber-safe. Can keep staff safer at home re banking, etc. and the public could benefit as well. Four topics this month: MFA – multi-factor authentication – do this anywhere you can, it is worth it and cuts down on chances of you being hacked. Strong passwords – don’t use the same passwords and use somewhat long and complex ones. Spotting phishing and red flags – hovering over links to make sure it is going where it says it goes, look at the sender, be cautious – if you weren’t expecting something from a person, ask them if they sent it to be safe and sure. Keeping devices up to date – when you get messages with updates, I encourage everyone to do the updates, including security updates as well as feature updates.
• Gabriel Elliott – Planning Director – reminder, tomorrow we begin study sessions for zoning updates, it begins at 9 a.m. Trying through social media to provide as much information as we can.
Jennifer Cashe – IWM Director – the free recycling events went very well. We collected 311 mattress, 1,137 tires, 608 appliances. Very successful events. The top hitter was West Point with mattresses and Valley Springs with tires.
• Nancy Gideon – Calaveras County Librarian – invited everyone to come to the library on October 21, 5 p.m. to 7 p.m. We are partnering with NASA to celebrate the moon. Will have a telescope to view the moon, lots of activities, and food. Can register online or at Register by October 16.
Lisa Medina – Environmental Management Agency Director – FOCUS members, volunteers and staff, Senator Alvarado-Gil presented a check to Animal Services in the amount of $200,000 on Friday, September 22, 2023. Funds will be considered for current operations, updating shelter equipment, a third vehicle for field services, communication and equipment for site security, and livestock housing unit. October is adopt a shelter dog month. The last free rabies and microchip clinic at the Government Center is on Saturday, October 14. Thanked her staff and volunteers for all they do every day and their hours of dedication. Recognition and Acknowledgments

2. Proclamation – Public Health Services (ID # 7569) Proclaim October 2023 as Breast Cancer Awareness Month in Calaveras County.

• Supervisor Foldendorf read the proclamation.
Proclamation passed – 5 – 0.

General Public Comment

• None

Consent Agenda

3. Minutes of Board of Supervisors – Regular Meeting – Sep 12, 2023 8:00 AM

4. Minutes of Board of Supervisors – Regular Meeting – Sep 26, 2023 8:00 AM

5. Action Item – Clerk of the Board of Supervisors (ID # 7532) Appoint applicants to serve on various Committees, Commissions, Advisory Boards and County Service Areas.

6. Agreement – County Counsel (ID # 7571) Authorize the Board Chair to execute Amendment No. 3 to the County’s agreement with Colantuono, Highsmith, Whatley, PC for ongoing representation in Calaveras County Superior Court Case No. 18CV43460, increasing the total not-to-exceed amount from $245,000 to $320,000.

7. Agreement – Human Services (ID # 7560) Authorize the Board Chair to execute Amendment 01 to the Agreement with Oakendell, Inc., for the provision of specialty mental health services, increasing the total not-to-exceed amount from $500,000 to $750,000 over the period of July 1, 2023, through June 30, 2024, to be utilized on an as needed basis.

8. Agreement – Health and Human Services Agency (ID # 7570) Authorize the Board Chair to execute an Agreement with Matthew J. Johnson, LMFT, for the provision of mental health services in the not to exceed the amount of $70,000 for the period of July 1, 2023, through June 30, 2024.

9. Agreement – Integrated Waste Management (ID # 7406) Approve and authorize the Board Chair to execute a professional services agreement with Clean Harbors Environmental Services for managing household hazardous wastes collected by Integrated Waste Management in an amount not to exceed $550,000 over three (3) years for the term from August 1, 2023, through

10. Agreement – Public Works (ID # 7564) 1) Authorize the Director of Public Works to execute a Utility Agreement with the Valley Springs Public Utility District for the Valley Springs School Safety Improvement Project, and 2) Authorize the Department of Public Works to include this work when soliciting formal construction bids.

11. Agreement – Public Works (ID # 7565) Authorize the Board Chair to execute: 1) Amendment No. 2 to Cooperative Agreement 10-0528; 2) Amendment No. 1 to Cooperative Agreement 10- 0535; and 3) New Cooperative Agreement 10-0575 with the California Department of Transportation (Caltrans) for the State Route 4 Wagon Trail Phase 1 Realignment Project.

12. Agreement – Public Works (ID # 7566) Authorize the Board Chair to execute Amendment 01 to an Agreement with California Rangeland Trust in the amount of $47,877.40 increasing the not-to-exceed total to $993,115.95.

13. Resolution – Public Works (ID # 7567) Adopt a Resolution vacating a one-foot noaccess easement as shown on Parcel Map Book 8 at Page 176, along the boundary of Parcel 2, 8351 Baldwin Street, Valley Springs (APN 070-033-063), and find exempt from CEQA.

Supervisor Garamendi requested to remove item #12.
Robert Pachinger requested to remove item #11.
Motion to approve consent items 3 – 13 – with exception of 11 and 12, passed 5 – 0.

Item #11
• Robert Pachinger – Director of Public Works – this item has three elements to it. One is the new cooperative agreement for the $14M contribution from the state shock program – that item is not needed at this point given the conversations because the cooperative agreements with the amendments will cover that amount of contribution from the state. Part three is not needed. The motion will only be for items number one and two; just the amendments are needed.
Motion to approve consent items 11 – passed 5 – 0.

Item #12
Please review notes and video for discussion.
Motion to approve consent items 12 – passed 5 – 0.

Regular Agenda

14. Resolution – Human Resources (ID # 7581) Adopt a Resolution approving 1) a Side
Letter with the Calaveras Management Union providing assignment pay and Emergency
On-Call for specific positions assigned to the CPS Division; and 2) a salary increase for
the Deputy Director of Social Services.

• Supervisor Folendorf read resolution.
• Judy Hawkins – Human Resource and Risk Management Director – we are seeing a very serious vacancy rate in Social Services. We are trying to bring forward emergency pay because our Supervisors are being asked to do duties they don’t normally do. We want to pay a weekly amount of $250 for these duties, our social workers are working a lot of hours weekly. We are asking for supervisors and program managers in CPS due to increased liability and knowledge, and high burnout rate. Trying to do what we can to recruit and retain. While reviewing, we found our Deputy Director needs to be brought in line with other Deputy Directors in HHS. The emergency on-call pay will not take away any hours from the social workers. They will have the option to work on call, meant to alleviate some of the hours they are working.
• Cori Allen – HHS Director – these decisions are data-driven, we want to ensure the work of public work. Want to advocate for the staff and residents so life can be managed to the very best. We are moving towards the compensation study and I am grateful for that. We will follow where the data drives, 40% vacancy rate, 50% with leaves, need to mitigate risk, we are mandated to work 24/7 to ensure children are safe. Three factors to look at: supervisor relationships with staff, workplace climate, and living wages. Have data that shows that burn out is high because the caseload is double what it should be. We need to serve the community well and I appreciate your consideration.
Public Comment • None
Resolution passed – 5 – 0.

15. Resolution – Human Resources (ID # 7582) Adopt a Resolution approving a Side Letter with Service Employees International Union, Local 1021, providing assignment pay for specific positions assigned to the Child Protective Services Division.

Judy Hawkins – Human Resource and Risk Management Director – this item goes hand in hand with the previous item. Seeing almost a 50% vacancy rate, we have 8 vacancies within 15 CPS workers. Looked at salaries around, ours are in line and above some, but Tuolumne is offering assignment pay. We are asking for a 5% assignment pay for those assigned to the CPS division.
Cori Allen – HHS Director – The same comments as stated previously apply to this as well.
Public Comment • None
Resolution passed – 5 – 0.

Supervisor Announcements

• Supervisor Huberty – October 4th attended the Ebbetts Pass Property Owners meeting, October 5th toured the south grove and the 1,300 acre burn. October 6th attended the East Bay Mud BBQ.
• Supervisor Garamendi – attended the ? meeting and a good time to network with people, had lumberjack days on the 7th and it went well.
• Supervisor Folendorf – attended COG and Calaveras Transit Authority (CTA) meeting with Chair Tofanelli. We approved to support CTA, purchased 3 acres at the old airport, and over the next five years will transition to have a new CTA shop where the busses will be housed. Attended the AFTCA meeting and should get on the agenda soon, lots of background going on with staff and they are doing a good job.
Chair Tofanelli – attended COG meeting with Supervisor Folendorf – will house COG, along with CTA and bus services building. Will be a modern, new building. Attended CTC meeting with Supervisor Garamendi. Will be going on October 18 to Madera re focusing on $14M we need to finish Wagon Trail. Hopefully, it goes well and we will come back with good news.

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